Deleting/Reversing Incorrect Purchases/Payments

Partner Katdev
2 Posts
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Deleting/Reversing Incorrect Purchases/Payments

Hi, I have a number of clients who have entered purchases, but when they have paid the supplier have done so through spend money, and not through pay bills.  This then leaves them with a huge aged payables listing.

Because some of these transactions are several years old, they cannot be deleted.  We have reversed the transactions, but it is still showing as an overdue amount in the aged payables summary.

Can anyone provide information on how to delete/remove these old transactions.

Thank you.

MYOB Moderator Steven_M
20,251 Posts
MYOB Moderator
New Zealand
Accepted Solution Solved Solution

Re: Deleting/Reversing Incorrect Purchases/Payments

Hi @Katdev

Welcome to the MYOB Community Forum, I hope you find it a wealth of knowledge

Firstly, if you are doing a bill for a supplier and you do need to make payment on that use the Purchases>>Pay Bills window. This will ensure that the dollar value of the supplier is reduced and payment is made against the bill.


In terms of correcting old transactions where you a Spend Money transaction has been made instead of a Pay Bills transaction the best way would be to do the following:

  1. Go to Setup>>Preferences>>Security>>Tick Transactions can't be changed they must be reversed
  2. Open the required Bill that has been paid, select Edit>>Reverse Bill and then record the reversal - you may have to select to change the date on the transaction to fall into the current financial year.
  3. By recording that reversal (debit note) you will have a transaction in the Purchases>>Purchase Register>>Returns and Debits tab
  4. From within the Returns and Debits tab of the Purchase Register, you can select Apply to Purchase and apply that debit note to the original bill.

By doing this method it will cancel off the original bill and therefore close it. Do note that as the reversals would need to be recorded in the current financial year there may be implications in the financial year reports.

Do let us know how you get on and if you require further assistance.

Kind Regards,
MYOB Client Support
Partner Katdev
2 Posts

Re: Deleting/Reversing Incorrect Purchases/Payments

Hi Steven_M (MYOB Moderator)

Thank you so much.

It has worked a treat.

I have given our client a lot of homework!!!

Once again, thanks.

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