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Deposit, Purchase - has anyone seen something like this?

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Contributing Cover User AXSHS
7 Posts
Contributing Cover User
Australia
Solved: Go to Solution

Deposit, Purchase - has anyone seen something like this?

aa purchase.JPG

 

 

 

 

 

I have been asked how to get rid of this transaction, however I have not seen anything like this before.

The PJ000053 which apears to dr and cr the debtors account cannot be deleted or reversed.

The payment cannot be deleted as there are deposits applied.

 

The invoice has not been paid, but I cannot delete or reverse payment. The client made a mistake and said that they thought as there were to credits and debits - it was a nil transaction. Of course this is not correct as the payment is outstanding in the bank recce as it has not been paid.

welcome any help

 

Cheers

Chris

6 REPLIES
Partner Jane_Aspire
3 Posts
Partner
New Zealand

Re: Deposit, Purchase - has anyone seen something like this?

Hi - @AXSHS

this is very tricky!

Are you trying to say the invoice was not paid and you still owe the supplier the money due?

 

Partner Jane_Aspire
3 Posts
Partner
New Zealand

Re: Deposit, Purchase - has anyone seen something like this?

Also, I believe the linked account for supplier prepayments is incorrect - It should be an asset account

Contributing Cover User AXSHS
7 Posts
Contributing Cover User
Australia

Re: Deposit, Purchase - has anyone seen something like this?

Hi Jane,

 

Yes it should be an open invoice - but I can't delete the payment.

 

Chris

Contributing Cover User AXSHS
7 Posts
Contributing Cover User
Australia

Re: Deposit, Purchase - has anyone seen something like this?

Hi Jane,

 

Yes you are correct - I can't tell and they can't tell me how this was done

It's got me bamboozled as I've never come across this before

 

Chris

Partner Jane_Aspire
3 Posts
Partner
New Zealand
Accepted Solution Solved Solution

Re: Deposit, Purchase - has anyone seen something like this?

Hi @AXSHS

 

You will not be able to reverse the deposit that was entered against the purchase order and applied.

I suggest that you enter a New Miscellaneous Puchase for that supplier for the amount of $455.62, and code the amount to the account where the original deposit is sitting in your balance sheet.  

It looks from your screen shot that it could be in account 2-1610.

 

Cheers

Jane

 

 

Capture.JPG

Contributing Cover User AXSHS
7 Posts
Contributing Cover User
Australia

Re: Deposit, Purchase - has anyone seen something like this?

Thanks Jane - that was also my thought. Was hoping someone had something that would undo the whole mess and restore it to where it should be

 

Thanks again

 

Chris

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