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Merging 2 copmpanies payroll files into one

Experienced User JoC
29 Posts
Experienced User
New Zealand

Merging 2 copmpanies payroll files into one

We have 2 accountright companies & myob payroll files and would like to transfer the 18 employees (incl holiday pay & leave etc) into the other companys payroll file.  Is there a way to do this as we are moving/merging the business with 18 employees to our other company?

We purchased the other company in May 2016 & are wanting the last pay date of this company to be 2nd April 17

7 REPLIES
MYOB Staff Post RienaP
1,248 Posts
MYOB Staff Post
New Zealand

Re: Merging 2 copmpanies payroll files into one

Hi @JoC,

 

Can you please confirm which payroll you are using? If you are using NZ Payroll, you may need to enter the employees and bring all the balances manually from one file to the other. 

 

Personal Details/Employment Details/Pay Defaults/Totals/Leave Details?Next of Kin/Qualifications and Notes. 

 

You need to enter the employees manually in the system then import the history from the other payroll file to the file you would like to continue with.

 

Should there be any further questions please let us know and we are happy to help you further. 

 


Regards,
Riena
MYOB Training Specialist
Experienced User JoC
29 Posts
Experienced User
New Zealand

Re: Merging 2 companies payroll files into one

Hi Riena
We use myob payroll 2016 NZ
I’m changing the ‘current sick leave due’ & the ‘next anniversary date’ for ‘sick leave’ & ‘annual leave’ due (to the same as it was in the other company), then updating the ‘annual leave due as at ‘new company start date’ annual days & hourly rate from the previous company file
Is this correct?

MYOB Staff Post RienaP
1,248 Posts
MYOB Staff Post
New Zealand

Re: Merging 2 companies payroll files into one

Hi @JoC,

 

Can you please confirm that the employees will continue their employment contract as usual and nothing else is changing except the company files merging? Am I right assuming this? Please clarify.  Also can you please clarify if it is a new company file you will be creating?

 

If everything is the same then, yes, you will transfer the information from the other file to this new file. The current sick leave & the "next anniversary date for sick leave & annual leave due" will be the same as it was in the other company. The "annual leave due" would be either their "individual anniversary date" or "common holiday anniversary" depending on what you are using to convert Holiday Pay to Annual Leave for your employees. Please note there are some guidelines on Department of Labour website regarding "common holiday anniversary" if you opt to use that for your company file. Annual days and hourly rate will be transferred from the other file unless some things have changed in their contracts.

 

Hope this helps! Please let us know how you go and we are happy to help. 


Regards,
Riena
MYOB Training Specialist
Experienced User JoC
29 Posts
Experienced User
New Zealand

Re: Merging 2 companies payroll files into one

Thanks Riena
The company they're transferring to is an existing one
Once i transfer all the leave across how do i remove the amounts owing from the final pays in the old payroll file?
I want to transfer the full outstanding leave balance payment to the other company's bank account
MYOB Staff Post RienaP
1,248 Posts
MYOB Staff Post
New Zealand

Re: Merging 2 companies payroll files into one

Hi @JoC,

 

In the old payroll file, you will finalise the employees and that will change their status to Ex- Employees. The final pay will indicate the total amount outstanding to them but since you are not paying it out you will continue the balance in the new file.

 

Hope this helps and if there are any questions, please do not hesitate to contact us.


Regards,
Riena
MYOB Training Specialist
Experienced User JoC
29 Posts
Experienced User
New Zealand

Re: Merging 2 companies payroll files into one

Hi Riena

Since they have worked this week they have ordinary time, etc.

I thought about finalising the pays after I complete this weeks pay run to keep it simple (ie seperately), but if I enter each employee as a final pay then there is paye to be paid to IRD.

We are trying to transfer their gross accrued leave/holiday pay to the other companies payroll file (they are all continuing on the same rate & are not being paid out this leave), therefore they will be able to use it in the other company. If I do a final pay for each employee & then transfer the balance then they will have to pay paye again & have less leave than they should.

It's getting a bit tricky...

 

MYOB Staff Post RienaP
1,248 Posts
MYOB Staff Post
New Zealand

Re: Merging 2 companies payroll files into one

Hi @JoC,

 

You are right! If you finalise the pay then it accumulates everything and indicates the payable amount to IRD. As per our conversation, you will finalise the last pay and process final pay for the employees that have left the company. 

 

I would recommend you to copy/print the Pay Defaults and Leave details (not forgetting sick leave details as well) for all the employees and transfer everything to the new file. You may also like to print reports from you old file and backup the old file and keep it securely as it will be used for enquiry purposes. Your new file should reflect everything from your old file. 

 

Should there be any other queries, please do not hesitate to contact us. We are happy to help!Smiley Happy

 


Regards,
Riena
MYOB Training Specialist
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