Paying just some pays in advance

Experienced Cover User countrygirl
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countrygirl
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Paying just some pays in advance

I have 2 staff members going on leave today and they need their pay for the next 4 weeks paid out today. How do I process it as I can't close one payroll and open the next date when it doesn't include all the staff members.

I can just manually put 4 weeks in one pay and adjust the PAYE but that doesn't seem the correct way to do it. This must be very common so I am sure there must be a process already in place, I just can't find it.

4 REPLIES
Ultimate Partner jenniek
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jenniek
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Re: Paying just some pays in advance

Hi There @countrygirl

Which payroll system are you using?

If you are using Essentials payroll, you can create a pay for the required employees - then when you come to run a payroll for the other employees you will need to change the date range back to the correct dates.

Regards,
Jennie Kingma
JK Business Systems Ltd, Hamilton, NZ
Email: jennie@jkbusiness.co.nz
Experienced Cover User countrygirl
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Experienced Cover User
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countrygirl
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Re: Paying just some pays in advance

I am using Payroll 2017.1 so I am not sure how it is possible to change the dates back and forth when I have to roll over each pay period. What I ended up doing was using the current period to calculate their pay amount and then will process them each week along with everyone else (but not actually pay them). I really couldn't see any other way of doing it.

MYOB Staff Post RienaP
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RienaP
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Re: Paying just some pays in advance

Hi @countrygirl,

 

In MYOB Payroll 2017.1 you will complete the pay each week for the 2 people that you want to pay in advance. Preview and print reports (Pay Summary and Payment Schedule) 

 

  • When you come to EOM (end of the month - Dec) roll over the PAYE >>preview but do not print the IRD reports. 
  • Roll the PAYE to January
  • Pay the 2 employees normal in January (Complete the pay as you would normally - preview and print reports
  • Roll back your PAYE to December
  • Change your Current pay ended date to the date you would like to pay other staff. You will get a message saying "A pay has already been finalised for this date. Is this date correct?" Click "Yes" to this message. Also, you will get a message saying "This date is before the current PAYE period. Reverse PAYE Period now?" Click "Yes" to this message to reverse the PAYE period from January to December.
  • Process your pay as you would normally
  • Roll PAYE at the end of the month (December) again and print all your required IRD report and that will include all the pays for December. Create CSV files for electronically filing to the IRD

Hope this helps and please let us know how you go as we are happy to help further. 

 


Regards,
Riena
MYOB Training Specialist

Experienced Cover User countrygirl
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Experienced Cover User
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countrygirl
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Re: Paying just some pays in advance

Thank you, I had no idea you were able to go back and forth with the end of period dates. Unfortunately I had to pay them last Friday so I used a work around which while not perfect it got them paid the right amount on time.  I'll save your explanation for next year Smiley Happy

 

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