Staffing & Payroll

[#1]

Hi All

I have recently upgraded from Business Basics to AccountRight Plus - and now I have payroll!!

Problem:  Is it possible to enter information for past pay periods, without actually paying the employee?  ie the pays that were paid prior to upgrading?

I would like to have full records for the entire financial year.  (Only very small payroll.)

Thanks for any help.

[#2]

Yes you can but you will need to manipulate some figures (ie the opening balance figures you brought in).  What figures did you use as your opening balances, as at 1/7/11 or a later date?

[#3]

Oh dear.    I didn't actually put in an opening balance but would be using 1/7/11 for my starting date with new program.

[#4]

If you are starting your file from 1/7/11 then you would need to enter the opening balances from a balance sheet and you can enter your standard pay runs as and when they occurred.  You will need to do this to be able to reconcile your bank accounts.

[#5]

Hi Julie

As the file has been upgraded from Basics it would imply that the file goes back a long way.  I think it more likely that it is the payroll that will start from 01 July.  If that is the case and it was me, given that the payroll is small, I would reverse the current entries used for payroll and use the payroll system to recreate all pays since 01 July.  It is, of course, quite possible to enter details of monthly totals paid to date into the employee card in the Pay History section of the Payroll Details tab.

Regards

Clive Williams

[#6]

Hi Clive/Julie

Correct.  The file itself is not new - only the payroll.  Sorry for any confusion.

So, if I reverse/delete all bank entries for wages, then will this affect my reconciled accounts?

(Or will it be OK because the same figures will go back in when I redo the payroll?)

It always makes me nervous to fiddle with reconciled accounts

With thanks.

Lyndy

[#7 · Accepted solution]

Hi Lyndy

Make sure the file is set to unchangeable by ticking the first option in the Security tab of Setup>Preferences.  Then you can reverse the previous entries.  When you make the payments via the payroll system you reconcile by marking the reversed items off against the new entries.

Regards

Clive Williams

[#8]

OK. I am about to attack this, but have discovered another blooper. 

All wages are paid by direct credit to bank accounts. Should I select 'electronic' for employee payment details then pay from Electronic Clearing Account? 

I seem to have electronic payments ready to process but need M-Powered.  Should I just choose cheque?

Thanks.

Lyndy

[#9]

Hi Lyndy

If they are paid individually from the bank account you can leave them as a cheque payment but when you are preparing the pays you have to click on the arrow next to the individual's pay and change the cheque number from auto to PAY or whatever you want.  If the pays have been entered as one bulk amount you will have to pay electronically and prepare a bank file to clear them as a bulk total.

Regards

Clive Williams

[#10]

HI Clive I have been searching for the info that you discussed about Entering Payroll after upgrading or from other files.

I can understandf the entering in the info into the Pay History but why does it not show up on the Employees Activity Summary or other Reports???

Wages were originally done in Excell & then T'Ferred to old MYOB Basic (now upgraded-I have only just started)

I really don't want to have to go back & re enter 6 wages every week from July 11 till Feb 12 as input originally as spend money to correct expense & liability codes for payroll.

I have done a dummy employee in an old file & input some figures in the Pay History by quaters but I then can't bring up the info on a Report for Super or Employee Activity Summary. Am I missing something????

Your expertise would be greatly appreciated.

Thanks

Shaye

bookkeeping@justaye.com.au