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How to allocate a payroll payment to two transactions.

Experienced User AimeeX
31 Posts
Experienced User

How to allocate a payroll payment to two transactions.

Hi,

 

I have accidently paid a staff member their gross salary rather than net so I need to balance the transaction which has come out of our bank account.

 

I calculated the difference and generated another payroll for that amount so it now matched the payment amount.

 

However, when it want to match the two payroll transactions to the payment, the system will only allow me to tick one transaction not both which would balance the payment.

 

How am I able to do this?

5 REPLIES
MYOB Moderator Neil_M
3,882 Posts
MYOB Moderator
New Zealand

Re: How to allocate a payroll payment to two transactions.

Hi @AimeeX

 

Thanks for your question

 

In AccountRight, the Bank Feeds match on a one to one basis. By this I mean if there is one transaction in the Bank Feeds Window it can only match one transaction inside your AccountRight company file, and not be matched to multiple transactions even if they total to the same amount.

 

There are a couple of ways that this could be handled. You could right click on the bank feeds transaction and choose “Hide Transaction”. This will hide the transaction and stop it showing up on your Bank Feeds window, once hidden then you can go to the Reconcile Accounts window and thick the two transactions in question. This should bring the reconciliation into balance with the bank statement figures and allow you to complete the reconciliation.

 

Alternatively, you could use a couple of journal entries to remove the amounts from the bank account into a holding account. You could then use another journal entry to move the net amount back into the bank account where, as long as all of the details match to the bank feeds transaction it will be able to match up and allow you to complete the reconciliation.

 

Do let us know how you get on with this,



Kind regards,
Neil
MYOB Client Support
Experienced User AimeeX
31 Posts
Experienced User

Re: How to allocate a payroll payment to two transactions.

Im with MYOB Essentials not AccountRight

MYOB Staff Post RienaP
1,234 Posts
MYOB Staff Post
New Zealand

Re: How to allocate a payroll payment to two transactions.

Hi @AimeeX,

 

In MYOB Essentials, match the payment amount in Bank Feeds to two transactions in your system by filtering your transactions with All transactions.

 

My take on this would be to click on the down arrow on that transaction>> Filter by All transactions>>and you will be able to see all the transactions recorded. Select the transaction that you have entered as a gross amount and the other amended payroll transaction that should add up to the figure that is shown on the bank feed. Check if your Remaining balance shows $0.   I have tried replicating with payment of a bill but the process would be the same for payroll:

 

May 1 -3.png

 

Please let us know how you go as we are happy to help further. 

 


Regards,
Riena
MYOB Training Specialist
Experienced User AimeeX
31 Posts
Experienced User

Re: How to allocate a payroll payment to two transactions.

I had tried that but it doesnt work.

 

It allows you to tick the first transaction but greys out the second one so you cant tick the box. 

MYOB Staff Post RienaP
1,234 Posts
MYOB Staff Post
New Zealand

Re: How to allocate a payroll payment to two transactions.

Hi @AimeeX,

 

If you select the first transaction, does that allocate the transaction fully?

 

If there is no remaining balance then the second transaction will be grayed out as the out of balance goes to $0. Please send us a screen capture via Private Message of the transaction so we can identify and help you further 

 

Looking forward to hearing from you. 

 

 


Regards,
Riena
MYOB Training Specialist
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