Hi 

I have reversed an electronic payment too many times.  I now have a reversal for an employees pay sitting in Prepare electronic payments and have nothing to offset it against.  If I delete the EP it shows in the bank register as a credit with nothing to match it too and I then cant reconcile the account.

Hi JulieUGG 

Thanks for providing that screenshot

Based on what we can see, you would want to go to select the arrow to get into that Payroll transaction and select Edit>>Reverse transaction. This should reverse that reversal and thus generate a (positive) transaction in the Prepare Electronic Payments window. You’ll be then able to select both transactions to generate a VOID transaction to the Bank File.

In saying that, could you provide the full history of that payment and the reversals from a Bank Register point of view? Also, what is the exact outcome you want to come out of that situation i.e. has the employee been paid in real life?

However, the very simple answer would be to create a new bank account via Accounts>>Accounts Lists>>New – give the account a number and name and set the Account type to be Bank. Once that account has been set up you would navigate to Setup>>Linked Accounts>>Accounts & Banking and set the Bank Account for Electronic Payments to be that new account. This would clear the Electronic Payment window. While this may be an option for you, if you are going down this path you probably want to make sure that the pay history is correct for the employee so that Payroll Reporting is correct.

Hi  

Thanks for providing that screenshot

Based on what we can see, you would want to go to select the arrow to get into that Payroll transaction and select Edit>>Reverse transaction. This should reverse that reversal and thus generate a (positive) transaction in the Prepare Electronic Payments window. You’ll be then able to select both transactions to generate a VOID transaction to the Bank File.

In saying that, could you provide the full history of that payment and the reversals from a Bank Register point of view? Also, what is the exact outcome you want to come out of that situation i.e. has the employee been paid in real life?

However, the very simple answer would be to create a new bank account via Accounts>>Accounts Lists>>New – give the account a number and name and set the Account type to be Bank. Once that account has been set up you would navigate to Setup>>Linked Accounts>>Accounts & Banking and set the Bank Account for Electronic Payments to be that new account. This would clear the Electronic Payment window. While this may be an option for you, if you are going down this path you probably want to make sure that the pay history is correct for the employee so that Payroll Reporting is correct.

Hi, thanks so much for your help, please see screenshots attached

The first shot is the Prepare electronics screen.

Capture 2 is after I have created the bank file (which it doesnt save, only records)

If I then delete this it goes back to the Prepare electronic payments screen.  

Hi, thanks so much for your help, please see screenshots attached

The first shot is the Prepare electronics screen.

Capture 2 is after I have created the bank file (which it doesnt save, only records)

If I then delete this it goes back to the Prepare electronic payments screen.  

Hi

Can I suggest that you set up a bank account called Owners Funds.

Anything that you pay from it can be paid for from that account - as you would normally but just changing the bank at the time of transaction

This will record your gst etc and provide the transaction details

You or your accountant can then journal that account to owners contributions at any time

Hope that helps

Lisa

Hi

Can I suggest that you set up a bank account called Owners Funds.

Anything that you pay from it can be paid for from that account - as you would normally but just changing the bank at the time of transaction

This will record your gst etc and provide the transaction details

You or your accountant can then journal that account to owners contributions at any time

Hope that helps

Lisa

Thank you  Lisa,

That has workd beautifully, much appreciated

Karen

Thank you  Lisa,

That has workd beautifully, much appreciated

Karen

Hi Yanike 

As it is a pay it wont allow me to reverse the reversal - Screen says 'This pay is a reversal of a previous pay transaction.  To fix any mistakes you will need to create a new pay transaction instead of reversing it\"

Would I be able to create a new pay transaction? or would this mess with STP reporting ( I have already closed off for the year)?

Hi Yanike 

As it is a pay it wont allow me to reverse the reversal - Screen says 'This pay is a reversal of a previous pay transaction.  To fix any mistakes you will need to create a new pay transaction instead of reversing it\"

Would I be able to create a new pay transaction? or would this mess with STP reporting ( I have already closed off for the year)?

Hi JulieUGG 

Hi