Clearing Prepare Electronic Payments register

[Michael2016]

We operate Account Right Live v 2021.5.2

I have a problem with clearing the "Prepare Electronic Payments" register which has payments dating back beyond the current financial year.

Our process for paying suppliers is:

Purchases Register

Pay Bills

Click "Electronic Payment"

That gets the payment out of purchases and into the Electronic Clearing Account

We then manually prepare a direct credit batch payment online with our bank.

When the batched payment is processed through the bank account it is coded to the Electronic Clearing Account which nets out the ECA to zero.

So in the "real world" creditors have been paid.

In MYOB the payment has gone through the bank and the Purchases Register refects nothing owing to the creditor.

We are now moving to having MYOB prepare the bank file and send it to the bank.

When I click on "Prepare Electronic Payments" every payment ever made is sitting there, presumably waiting to be uploaded as a payment.

I have tried many different ways to delete these payments but they end up back in Purchases as having not been paid. If I "Process" the payment it goes through the bank account, effectively recording it twice.

Is there a process to simply clear all of the payments in the "Prepare Electronic Payments" register with out it affecting Bank or Purchases register.

These payments date back a number of financial years.

My bad for not ever having looked in the Prepare Electronic Payments register!

[Steven_M · Accepted solution]

Hi @Michael2016 

The quick way I recommend to users to clear the Prepare Electronic Payments window would be:

1. Navigate to Accounts>>Accounts List.
2. Select New.
3. Give the account a number, name and set the account type to be Bank.
4. Once that account has been created, go to Setup>>Linked Accounts>>Accounts & Banking.
5. Set the Bank Account for Electronic Payments to be that main bank account.

The above process will clear the Prepare Electronic Payments window as it does look in that account to see all the transactions that have not been paid electronically. As this is a new account there is no transaction therefore the window is blank.

[Michael2016]

Thank you, that worked