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Close financial year

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PriscillaNT
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Close financial year

Hi there,

 

I'm the new bookkeeper for our company. I've just closed off our financial year from 2019-2020. However, I note that from 2018 onward, all transactions can still be changed. I thought closing off our financial year would change this, but it hasn't.

I've closed MYOB and restarted both my computer and MYOB itself, but that hasn't seemed to solve the problem.

 

Can anyone help?


Thanks,

Priscilla

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Sue-AFSL
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Re: Close financial year

Hi Priscilla

Hanging around waiting on my own answer!

In your Set up menu under preferences - on the security tab you can lock Period to prevent entries prior to a date of your choosing

 

PriscillaJ
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Re: Close financial year

Hi Sue,

 

Thanks for your response Smiley Happy

 

While this is useful information, it doesn't seem to be quite what I am looking for. Just to clarify, I've closed off a financial year, but the transactions within that year still have blue arrows next to them, meaning they can be changed. I'm looking for a way to make the arrows grey.

 

Thanks Smiley Happy

Priscilla

Sue-AFSL
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Re: Close financial year

I'll leave you to the experts then.  Hopefully they can help, if you have found that tweak does not produce the desired result, it might be there is a bigger issue.

PriscillaJ
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Re: Close financial year

No worries, thanks for your help anyway Sue, I appreciate it Smiley Happy

Komal_S
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Re: Close financial year

Hi @PriscillaJ , @PriscillaNT 

 

From version AccountRight 2020.2, the Roll Back a Financial Year functionality was removed so the changes in previous years could be made without having to rollback.

 

Therefore, if you have 2020.2 or 2020.3, you can create and reverse transactions in any prior year. Additionally, you can edit and delete transactions in those years as well.The only way to prevent that is by locking the period as suggested by @Sue-AFSL 


Let us know if you have further questions on this.

Kind regards,
Komal

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PriscillaJ
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Re: Close financial year

Thanks Komal. I didn't know this function had been changed for 2020.2 and 2020.3.

 

I did try Sue's suggestion, but it didn't seem to have the effect I was after. We've obviously had our accounts audited, so I was thinking that it would be good for all transactions before EOFY to be locked in.

 

Is there any other way to do this?

Komal_S
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Re: Close financial year

Hi @PriscillaJ 

 

Unfortunately, at this stage, locking the period is the only alternative as that will give an error message when someone tries to change a transaction in that period.

 

The arrows might be blue for few transactions in the lock period, but when an attempt is made to change them, the following error will be displayed and change will not be recorded:

 

lockperiod.PNG

 

Please feel free to post should you have any concerns. 

Kind regards,
Komal

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PriscillaNT
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Re: Close financial year

Okay, no worries. Thanks for your help Komal, I appreciate it.

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