Purchases: Warn for duplicate purchase order number

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Purchases: Warn for duplicate purchase order number

Sometimes with multiple people entering invoices, being passed invoices that are a few months old or being given invoices twice in general (perhaps one was posted and emailed) it is possible to end up entering the same Invoice Purchase a second time.

 

Currently there is no notification if you do this - meaning you can pay the same supplier twice. If you don't pick this up you may not even notice for several months and that can make a difference to the monthly budget.

 

It would be good to have a function so that if the same invoice number is entered more than once you get a notification stating that it is already listed (perhaps can say if it is open or closed) to stop us from accidently making double payments.

 

"Notifications when the same Invoice Number (in Purchases) is Entered in Twice for Payment"

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Re: Notifications when the same Invoice Number (in Purchases) is Entered in Twice for Payment

Hi Sarah, @CareSuper 

 

This functionality already exists in AR201X

Please refer to the following steps and image below:-

  1. Click 'Setup' then select 'Preferences' option from the drop down list
  2. In the 'Preferences' screen click the 'Purchases' tab
  3. Tick the 'Warn for Duplicate...' option and select 'Supplier Invoice' from the drop down list
  4. Click OK to close the 'Preferences' screen

Preferences - Purchases - Warn for Duplicate Supplier Invoice.jpg

Best Regards

Tony Lane - Penguin - Tasmania

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Re: Notifications when the same Invoice Number (in Purchases) is Entered in Twice for Payment

 

Good morning @TonyLane

 

Thank you so much for your post. I followed those basic steps and tested and it work perfectly. I appreciate you took the time to reply.

 

It is a shame that MYOB Support could not let me know this simple procedure when I called and asked them!!

 

All the best,

Sarah

 

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Status changed to: Already in product

Thanks for your post. As advised by Tony in his post below, this functionality of being warned about duplicates is already in the software. I hope it makes business life easier for you.

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