how to delete/reverse doubled up, unpaid bill in a closed period

[VatFsn]

Hi There, 

I need to reverse an unpaid doubled up bill that keeps appearing in the Accounts Payables report, dated in a closed period. Is there a way to reverse it? The available menu (Edit) only allows deleting it, but because it is from a closed period, I can't. 

Thank you 

[Steven_M · Accepted solution]

Hi @VatFsn

To reverse a transaction the reverse security preference does need to be enabled. This can be done via Setup>>Preferences>>Security>>Enabling Transactions Can't be Changed, They Must be Reversed.

In your case, once that preference has been enabled you will be able to open the required Bill and select Edit>>Reverse transaction and record the reversal - you may wish to change the date on that reversal transaction. What this will do is create a debit note for that supplier, which can be seen in the Returns & Debits tab of the Purchase Register. Within here you can highlight that debit note and apply it to the original purchase (Apply to Purchase). Once that has been applied to the purchase that purchase will be closed and will not appear as being due thus not appear in the payables reports.

[VatFsn]

Thank you very much Steven, much appreciated. 

regards, 

V