Pay accrued leave for ex employee who was on workcover.

[Kaftan]

We have to pay accrued leave for an ex employee while he was on Workcover. We paid nothing in that period as he was paid by workcover, but were were unaware that leave should have been accruing during that time. How would I go about recording the pay now that the employee is teminated? 

Also, for future reference how would I make sure leave was accruing for an employee I was not paying?  Hoping someone can help.

[Steven_M · Accepted solution]

Hi @Kaftan 

If you need to process a new pay for a terminated employee you would be looking at going back to that employee's card, removing the termination date. You may also need to active that card by unticking the Inactive Card option in the Profile tab. Once that card's termination date has been removed you would be able to pay the employee the desired amount/hours. Before terminating the employee again if required.

In terms of going forward, typically, you would the calculation basis for an entitlement to be Equals x% of Gross hours. If the employee is not working any hours that entitlement will not accrue. You could either manually process a pay for that employee with the listed hours against a zero dollar payrate based category or set up the Wages paid on WorkCover category to be hourly and place the desired amount of hours against that. The alternative is if the employee is on WorkCover you manually process a pay for them that adds the desired amount of hours against the respected entitlement category for the amount they needing to accrue.

[Kaftan]

Thanks Steven - That is what I ended up doing.

Kathy