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Our Staff purchase items for their personal use from suppliers and repay them via payroll under a "Deduction" code called "Reimburse Staff Purchases" this is set up so it does not affect their tax or super, strictly a deduction off their net pay. My Question is - When preparing the payment summary does this need to be included in deductions or gross payments? It shows up as a deduction on the payment summary report. Thank you
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Generally if we select a deduction under gross payments, it will reduce their gross taxable income for the year. Our help note on Selling to your employees has more information on what you can select here, specifically under the payment summary section we have:
“To reduce the employee's Gross Wages by the deduction amount, you would select the deduction category under the Gross Payments payment summary field. For clarification about what to include or exclude from your employee's Gross Wages on their payment summary, check with your accounting advisor or the ATO..”
Generally the deductions sections under the payment summary fields would be used for things like union fees or the like. Our help note for Payment summaries: Payment summary fields has more information on this. Please note that these help notes are only a very general guide, and you should definitely contact the ATO or a tax agent if you need advice specific for your business.
Hope this helps,