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I have an employee (full time) who left our company in December 18 and is now restarting full time employment again next week. When he left in December I paid out all of his owed annual leave. My question is: Do I start a new card file for him or should I use his existing card file. If I use his existing card how do I restart his personal leave from zero balance as this was not paid out to him and there is a balance on his card?
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Entering a termination date usually clears any employee entitlements not paid out. Then delete termination date out again.
If this does not work then enter an adjustment pay to reduce the personal leave to zero before entering any new pays for this employee.
It is easier to use the same employee card when re-hiring an employee so they only receive one payment summary or pay record with STP.
Hoping you can assist with a question? I have entered the termination date which was suppose to clear all leave entitlements. On the last payslip when I paid out his annual leave the payslip show 0.00 balance in the YTD column. The Entitlement Balance report is showing Hours from pays is 0.00 and a card balance is showing 254.78 hrs. Now I have deleted the termination date and I entered a dummy pay to make sure it looked right however the YTD on his payslip is now showing a balance for annual leave and sick leave. In the YTD column should the leave accrual hours start at 0.00?
Any assistance would be helpful!!
The YTD will show current pay accrual amounts if it started at zero.
You should be able to change the amount on the card to zero now before you enter any new pays.
Hope this helps