Splitting allowance category into to two allowances on payment summary

[leon123]

Hi,

Is it possible to split an allowance payroll category into two seperate amounts on payment summary.

for example.

when paying 'cents per km' amounts paid under 5,000km would be reported seperatly to amounts over 5,000km.

This may be required as some employees may have already gone over 5,000km however they were still being paid under the same allowance category as km claims below 5,000km.

If you cannot split it on summary perhaps I create a new allowance category >5000km and process a pay with an adjustment minus out the km over 5,000 and add them into new category?

thank you.

[Steven_M · Accepted solution]

Hi @leon123

An AccountRight payroll category are designed to be feed into the one payment summary field. For example, Base hourly to flow through to Gross Payments. You are not able to directly have a payroll category filter through to two payment summary fields.

In saying that what you are trying to achieve can be done in the Payment Summary Field window. I've explained the process below:

1. Within Step 4: Payment Summary fields, select the relevant payment category on the right-hand side and select one of the required payment fields on the left-hand side.
2. On Step 7: Review the Payment Summary fields, select the arrow next to the employee's name. This will open the Employee Payment Summary Information window
3. From within the Employee Payment Summary Information window, you can overtype the values to be the required amounts. For example, you could overtype the value of that category to be the required amount and then place the residual amount to that other allowance category.
   
   Note: This values are reported directly on the payment summaries and thus on the ATO so do make sure that you entering the correct value, you may want to get a colleague to check the entered values.

However, I would be using the above process as a last resort. The ideal process would be to have two payroll category set up and when appropriate transition to the over category.

Do let us know how you get on and if you require further assistance.

[leon123]

Thanks Steven for your detailed answer. Much appreciated.