How to Record Leave without Pay

[MartinLeG]

Hi - looking for guidance on how to record leave without pay please - nothing obvious in pay items unless I manually adjust base pay - but that will not leave any record of leave taken. Hope you can help! Thanks...

[jenniek]

Hi @MartinLeG 

There is no way to record Leave without pay in Essentials Payroll at present - I'm assuming this is the payroll system you are using. Best to add to payslip to notes. Hoping the new upgrade coming out soon will have this feature.

[MartinLeG]

Thanks for the feedback Jenni. I have had the upgrade from Essentials to Business - so not sure if this is the same?  But if it's not a feature of the software and you are recording something in 'notes' - does that mean you are making a manual adjustment to the salary for the pay period? I'm not clear how I should enter this...?

[SamaraM]

Hi @MartinLeG 

You are correct that manual adjustments are the current process for recording Leave without Pay in the Essentials program, and great suggestion to add a note from Jennie.  

For clarification on the process; you would reduce the salary hours by the hours taken as leave without pay and enter that on the hours column in the payrun.

This Help Article has more detailed instructions on how to do this which you may find helpful: Unpaid leave.

Hope that helps. If the above article does not match your product could you respond with the last 4 digits of your Serial Number so I can confirm the specific product you are using now. 

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

[MartinLeG]

Thanks Samara - but that no longer works in MYOB Business (S/N xxxxx4691). The only way to achieve this would be to change the staff members normal hours in their settings and then change back again after this payrun. Any other thoughts?

[SamaraM]

Hi @MartinLeG 

Thanks for clarification. on the MYOB Business version, there is a possibility to add it as a pay item, so you won't need to keep track of it manually. 

Please refer to the steps given in this help article for instructions on how to set it up in the software: Leave without pay.

Hope that helps. 

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.