Prepayment to Staff for the expenses he is going to incurred later

[AngelineAA]

Hi,

I would appreciate if anyone can help me for the recording of the following:

Border open post-Covid 19. My company has oversea guests coming to Australia for 3 weeks. The company is going to pay for the accommodation, food & transport (Uber) expenses etc. One of my collegue is using his Bank debit card to make the payment for the expatriate. However, his bank balance is not enough to pay for the expenses. Thus, my co is prepayment to him $10k in advance to his bank account. Later he compile all the receipts and give it Account Dept. I initially using MYOB Bank Spent Money to record Dr Prepayment and Cr Bank. Weith all the expenses receipts now, I record under Enter Purchases then Pay Bills (expenses reimbursement). However, at the 'Pay from Account', I was unable to select Prepayment. Pls advice what should I do