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2FA how does bookkeeper log in?

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JPW
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2FA how does bookkeeper log in?

With new 2FA I'm worried about turing it on because I don't log into MYOB, only my bookeeper does, but the authorisation code will be sent to my business mobile number wouldn't it?  How do we have it sent to her mobile, but keep my mobile number in the business details section as this is used on invoice templates?

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Ultimate Partner IanChait
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Re: 2FA how does bookkeeper log in?

Hi @JPW

 

Every user should have their own User Log In, and they set up 2FA per user. Your bookkeeper will have an app on their smartphone, that they open, and read the code to enter. This code changes every minute. If you log in, you should have your own Log In, with the app on your device. The 2FA is set up per user. It does not access the data or phone numbers in the data file.

 

Have a look at this support note

http://help.myob.com/wiki/display/sec/Setting+up+two-factor+authentication

 

 

 


Regards
Ian Chait CA
Certified Consultant Melbourne
P/M 0417 479 585
Email ian@myfc.com.au

Ultimate Partner DuncanS
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Re: 2FA how does bookkeeper log in?

@JPW @IanChait

 

How does a user setup 2FA if they do not have a mobile phone or a mobile phone is not allowed in the workplace?

 

Not quite as simple as the Support Note suggests.

 

Duncan

Duncan Smith
Business Advice + Tax
Helping business owners build a better business since 1998
E expressgst@optusnet.com.au T 02 9904 3672 7 days
Ultimate Partner IanChait
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Re: 2FA how does bookkeeper log in?

@DuncanS

 

Use the Back up codes or download the Authenticator onto the computer.

 


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Ian Chait CA
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P/M 0417 479 585
Email ian@myfc.com.au

Ultimate Partner DuncanS
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Re: 2FA how does bookkeeper log in?

@IanChait

 

Ian,

 

Thank you for your help.

 

I am re-reading the MYOB Support Note.

 

It says there are 2 steps in setting up 2FA -

   1  install an authenticator app

   2  scan the barcode (QR code) and enter the verification code

 

My question is how to do step 2 if one does not have a mobile phone/mobile phone coverage.

The Support Note says before you get started, make sure you have your smartphone. You'll need it later in the setup process.

 

Should one wait until email 2FA?

 

One of MYOB's major competitor's appears to have ceased access from 01 April 2018 until 2FA is installed.

Once again, what happens to those without a smartphone/smartphone coverage.

The ATO last week confirmed that 2FA is a ATO requirement but the ATO appears not to have spoken with software companies to ensure 2FA can be installed where a smartphone cannot be used.

 

Duncan

Duncan Smith
Business Advice + Tax
Helping business owners build a better business since 1998
E expressgst@optusnet.com.au T 02 9904 3672 7 days
MYOB Moderator Neil_M
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Re: 2FA how does bookkeeper log in?

Hi Duncan ( @DuncanS )

 

In terms of the Authenticator app that we currently use to handle the 2FA, you only need internet access to download the app and do the initial set up of scanning the QR code and generating that first verification code.

 

Once the set up has been completed then the app runs locally on a smart phone, without the need to have any mobile phone coverage. On my smart phone, I had no problem generating viable codes, even when I had the phone in airplane mode to ensure that there were no signals or reception.

 

If there was an area where you did have reception, such as from home, I’d encourage you to setup the 2fa on your device as once its set up you don’t need to have reception to generate the codes. Assuming this wasn’t possible then you would have to wait until the email 2FA is made availavble

Regards,
Neil

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