paying a wage slip with cash and and EFT

[jamie10]

On the odd occasion one of our staff members have been given a cash advance before payday.  When I do the pay run I will process the pay slip as usual however when I manually make the payment to our staff member I pay him the balance owing by EFT less the cash already given to him.  

Now the question is how do I record that cash and allocate it to that wage slip?  I was doing a Spend Money, from the petty cash account and allocating it to wages and salaries.  Then when I allocate or match my bank transactions I would allocate the part wages paid by EFT to wages and salaries as it does not match up to that payrol if its not the full amount.  I dont know if I am doing it correctly

[Neil_M]

Hi @jamie10 

I’d recommend following the steps on our help article Wage advances, which steps through how to record a wage advance through the payroll system and repay it when the normal pays are done. This also ensures that you can match the entries to the bank feeds

[jamie10]

Hi @Neil_M 

Thank you I have read through the wage advance article but that only shows you how to give a wage advance through the bank.  What do I do if I have already given them a cash advance?

[Neil_M]

Hi @jamie10 

I’d recommend having a discussion with your accountant over how to account for the cash advance given to the employee, as presumably the cash has come from another transaction or cash drawer.