Create Bill - default account

This thread is now closed to new comments.
Some of the links and information provided in this thread may no longer be available or relevant.
If you have a question please start a new post.
invalid_again
Experienced User
76 Posts
Experienced User
Australia
Experienced User

76Posts

13Kudos

1Solutions

Create Bill - default account

When creating a bill from an in tray document, the default sales account is usually populated. I understand this is set in the contact, something i cant modify from the new web version of MYOB.

 

Starting yesterday, customers who have always had this field as default are no longer showing the account so i have to select it as i create the bill.

Also ones that do still have it as default, if i add a second line to the bill (ie seperate the GST free item and GST item) then when i fill in an amount on the second line previously the account would automatically populate when i pressed 'tab' out of the amount field where as now it doesn't.

 

If there was a recent update to the web version can you confirm there was a change to this default account field?

9 REPLIES 9
Steven_M
45,180 Posts
Former Staff
New Zealand
Former Staff

45,180Posts

0Kudos

6,759Solutions

Re: Create Bill - default account

Hi @invalid_again 

 

To my knowledge, there hasn't been any change to the way that the Expense account is set up on the Create contact window for suppliers. Just testing the creating of a contact within the AccountRight browser interface you would not see the Expense account field listed on the Create contact window until you have selected the Supplier option:

With no Contact type selected:
Capture 4.PNG

 

With Contact type - Supplier selected:
Capture.PNG

Kind regards,
Steven

MYOB Community Support

Online Help| Forum Search| My Account

invalid_again
Experienced User
76 Posts
Experienced User
Australia
Experienced User

76Posts

13Kudos

1Solutions

Re: Create Bill - default account

That wasnt exactly the issue i raised.

 

Contact has the correct expnese account allocated in the contact screen.

When i forward a bill to intray (as of this week) the contact name, abn and invoice amount are all populated but the expense account is blank. I have to manually select the account.

 

see screen shots attached. It is happening for all contacts.

If in the 'create bill' screen (screen shot) i change contact name and then change it back to the correct one the expense account is populated correctly. So it is something about the process of loading the screen from intray to create bill screen that is failing.

 

Again, this is only new, it has worked correctly up until this week.

 

Steven_M
45,180 Posts
Former Staff
New Zealand
Former Staff

45,180Posts

0Kudos

6,759Solutions

Re: Create Bill - default account

Hi @invalid_again 

 

Just testing the account selection from an In Tray Document with the supplier automatically selected it doesn't showcase the default account.  In saying that, updating the supplier to another contact and then back to the original does pull through the default account - is this similar behaviour to what you are experiencing?

Kind regards,
Steven

MYOB Community Support

Online Help| Forum Search| My Account

invalid_again
Experienced User
76 Posts
Experienced User
Australia
Experienced User

76Posts

13Kudos

1Solutions

Re: Create Bill - default account

Yes, same error here.

 

Additionally, if after changing to a new supplier and then changing back you;

 

add another line to the bill by just entering a dollar amount.

Previously adding the dollar amount and tab out of that field would populate the Account field (and therefore also the tax). 

Now it makes me go back and fill in the Account field

invalid_again
Experienced User
76 Posts
Experienced User
Australia
Experienced User

76Posts

13Kudos

1Solutions

Re: Create Bill - default account

Ignore the 'additionally' part.

That only happens if you havent already manually swapped the supplier name.

 

invalid_again
Experienced User
76 Posts
Experienced User
Australia
Experienced User

76Posts

13Kudos

1Solutions

Re: Create Bill - default account

I have noticed when opening an invoice already in MYOB or creating one from the intray, ALL contacts show as 'Invalid ABN' with red exlamation mark.

If i click on the ABN check and go to the ABR site the ABN is actually valid.

 

Does this fault in the ABN lookup cause the above issue? I know from past issue (the fact that it doesnt check and warn if an invoice is already on the system) that the ABN lookup plays a part in loading the create bill default details.

 

 

invalid_again
Experienced User
76 Posts
Experienced User
Australia
Experienced User

76Posts

13Kudos

1Solutions

Re: Create Bill - default account

Is there any update to report Steven?

 

Steven_M
45,180 Posts
Former Staff
New Zealand
Former Staff

45,180Posts

0Kudos

6,759Solutions

Re: Create Bill - default account

Hi @invalid_again 

 

Apologies for the delay in getting back to you.

After numerous attempts to replicate, we've raised the default expense account is not pre-populating for In Tray generated transactions with the required teams for further investigation.

In addition, you also brought up the ABN Invalid situation this is something that has also been raised and more can be found on ABN invalid.

Kind regards,
Steven

MYOB Community Support

Online Help| Forum Search| My Account

invalid_again
Experienced User
76 Posts
Experienced User
Australia
Experienced User

76Posts

13Kudos

1Solutions

Re: Create Bill - default account

This default account is still not populating, when is it likely to be fixed?

 

Didn't find your answer here?

Try using advanced search to find a post more easily Advanced Search
or
Get the conversation started and make a new post Start a Post