Additional Payroll programme and transferring some of current payroll to new programme

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New Zealand




Additional Payroll programme and transferring some of current payroll to new programme

We have been using our NZ MYOB Payroll desk based programme for a number of years and are now wanting to purchase a second, separate payroll programme for a new Company.  Could you please advise the cost of purchasing such additional programme.


Also, we will be wanting to transfer 5 of our current payroll to the new payroll, as from 1st January 2020 and would like advice how we can transfer all their current benefits and history to the new payroll.  As the new company payroll will have a different IRD number to our current payroll, I presume that we will have to terminate the employees who are transferring to the new company on 31st December 2019 from our current payroll and then re-employ them with the new company as from 1st January 2020?

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New Zealand
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Re: Additional Payroll programme and transferring some of current payroll to new programme

Hi @Enza-Suem 


A new NZ Payroll Desktop serial number would be $699 (GST Exclusive). This will give you a new serial number to which you can activate that file on. The other option, and depends on the licence situation at your end, we do sell additional company file licences for Payroll at $199 (GST Exclusive). This will add another company file the pre-existing licence so it will be activated under your current serial number. Do let us know if you would like a more formal quote or to discuss your options in more detail.


In terms of moving those employees, it is probably something you want to discuss with Employment NZ. Generally speaking, it comes down to whether or not they are under a new contract with the new employer that is not carrying across the leave.

Assuming they are under a new contract situation you would be terminate those employees in the one payroll (completing a final pay) and then set them up in the new payroll.

If they don't fall into that situation, you would:

  1. Ensure that the pays have been entered in the current payroll
  2. Set the employees up in the new payroll
  3. Enter the 12 months of pay history using Tools>>Enter History
  4. Add in the outstanding leave into the Annual leave as at values
  5. Remove/zero out the leave in old payroll and make them an Ex-Employee (enter a termination date and reason for them).

Kind regards,

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