Holiday Pay / Annual Leave

[MareeB]

I have just started at a new company, having used MYOB Payroll previously. 

An employee is showing a large amount of Holiday Pay due, and not much Annual Leave due.  He is a full-time employee, who has been with the company for over 2 years and so I thought this was unusual.

I have a feeling that he was not set up properly initially and his Annual Leave entitlement has not been allocated at each of his 2 anniversary dates, and hence the zero-ing of the Holiday Pay and transfer to Annual Leave due has not occurred.

The previous payroll person said that the Employee requested a payout of one weeks annual leave, and at the time she had to ring for support, as it was saying it couldn't do it as he didn't have any Annual Leave due.  Apparently at that time, she said they identified something wrong in the set-up (she couldn't remember what) and supposedly corrected it.  This happened AFTER his second anniversary.

I suspect the figures are correct BUT not in the right place (ie: mostly in HP rather than AL due), though I'm not 100% sure on this?  My question is, how do I handle this ongoing?  Do I need to make a manual adjustment (somehow?) to correct this OR will it right itself over time (ie: at the next anniversary roll-over - though I don't see this handling the historic figures, only the year prior)?  

Hopefully this makes sense, and someone can advise what I need to do ongoing?

Thanks!

Maree

[jenniek · Accepted solution]

Hi Maree @MareeB

On the leave details tab, so you have normal hours per day and normal days per week set up? This is required to change the HP into ANHL at the anniversary date.

If you printed out the reports that prompt at the update leave date, then you will be able to see what happened.

If not, then you check the maintenance audit report around that date, then you should find what actually happened.

You need to calculate the leave allowed manually and overtype the annual leave owing box and correct the HP back to 8% of gross earnings for this year. Remember to include any leave taken into the annual leave balance owing.

[MareeB]

Hi Jennie,

Thanks so much for your help.   I wasn't aware of the 'Maintenance Audit Report', that is a very handy report to see what has happened!  

I can see from the report that the normal hours/day and days/week were NOT set up correctly at the beginning.  I have been able to overtype the annual leave owing and adjust the holiday pay figure, as you suggested, and that has solved the issue!

Thanks again for your advice, just LOVE this forum for solving issues which arise!

Maree

[Suja_P]

Hi Maree (@MareeB),

A very warm welcome to the MYOB Community Forum. Glad to see that you are already seeing the benefits of this forum. 

We have experts like Jennie along with MYOB Support staff helping users with their queries. So please do not hesitate to post again should you ever need a hand in the future.