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Hi i have two employees incorrectly set up in payroll and need to know how to fix this. One is a casual part-time employee and holiday pay is added with each pay processed. Unfortunately this person is also set up with 120 hours annual leave each year, so the holiday pay is added to each pay but now shows a large negative balance which deducts itself off the next pay processed after the end of year roll-over. I have manually adjusted the holiday pay amount back to 0 but how can i get rid of the annual leave hours accrued in the initial set-up?
The other employee is a full time permanent employee, but was incorrectly set up with no holidays. So any annual leave taken goes into negative and the holiday pay carries on accumulating during the year. at the end of the year when annual leave normally is adjusted, this person just carries on with a negative balance.
am i best to start a new payroll file and transfer all the balances over? If so, how?
Welcome to the MYOB Community Forum, I hope you find it a wealth of knowledge
Firstly, it does sound salvageable and I wouldn't be looking at creating a new payroll for those employees.
If the employee is a casual employee they would only receive holiday pay and no annual leave. Generally, you would set this up by going to the Leave Details tab of the employee and ensure that you have no values in the Normal Hours per week field (Normal days/week & Normal hours/day). This will ensure that no Annual Leave Entitlement is due to the employee. You would also need to go to the Pay Default/Totals tab and add a 1 into the Quantity column for the HP/Holiday Pay pay code, this will pay out the holiday pay each pay for the employee.
If the employee is a part-time employee you would ensure that you have a value entered into the Normal Hours per week field, which will give them an Annual Leave entitlement.
In your case, you have failed to specify if the employee is a casual or part-time (they are two different things in terms of annual leave).
I would be recalculating the annual leave for the employee. New Zealand Payroll Support Note: Fixing holiday pay paid in error Section: Employee has passed their anniversary update will go through that process.