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Our payroll clerk put a 1 beside the holiday pay code and paid out to an employee when she went on maternity leave in Oct. She had Annual Leave of 63 hours and 92 hours accrued at the time. The annual leave was also paid out in the annual leave code.
The staff member came back to work in January 2018 and at her anniversary the 92 hours turned into Annual Leave still. Surely this shouldn't have happened as it was paid out in Holiday pay.
Her pay slips are still showing 92 hours annual leave. We have tried to do a mock final pay to see if it corrects itself but it wants to pay out the 92 hours.
How do we fix this.
Solved! Go to Solution.
Once a pay in New Zealand (Desktop) Payroll has been processed you are unable to delete a pay. If changes are required, ideally you would be looking at restoring a backup to before that pay was processed. If that is not an option, you would be looking at entering a negative/reversing pay to cancel out that particular pay. Our New Zealand Payroll Support Note: Reversing a pay would be able to assist with that process.
In terms of the employee being on parental leave, I would recommend taking a look my posts on accruing leave on maternity leave. This post outlines the way parental leave work and how it is deemed to be continuous service thus leave will still be accrued during that period.
You need to work out the equivalent of the HP paid out and adjust down the balance of annual leave owing to reduce this balance (as she has ow been paid this money) - hopefully it won't be more than the ANHL owing - then do a reverals pay as per @Steven_M notes to reverse the HP amount and pay it out as ANHL to correct the balance owing - this reversing pay should be NIL.
Thank you for coming in Jennie, this happens to be our most difficult employee who will take us to the cleaners over this mistake. We may just leave it and take a $1800 dollar hit as our mistake and also let her keep the 92 hours. She does not know it has happened and it is really not worth her agro, and from what I can gather from other employers we know, the employer never win in the Employment court.
Happy to take a look if that helps. Email me off forum.