New card set up for casual to permanent conversion

[RobynT]

When 2 staff converted form casual to permanent I set up new cards for them, which may have been the wrong way to do this?? It is now 6 months on, so just preparing/finalising everything for STP Phase 2 now. Is it Ok to keep the sep card file and just enter the start date as the day they started as casuals?? or merge?? or what??

thanks

[SamaraM]

Hi @RobynT 

Welcome to the Community Forum. Generally, when changing details in an employee card you would use the same card rather than deleting it and creating a new one as if there are 2 Employee Cards containing the same STP information, it will remember the YTD information, and you may get an error later due wage amounts being duplicated. 

At the moment, it would be better to delete any pay runs since creating the new card now, then reinstate the original card to prevent any issues at the end of the financial year. 

Here is our Help Article on that process: Reinstating an employee.