I am getting a diffent total between the Pay History and Payroll Summary after changing (and saving) a pay run

[richard8]

I am getting a diffent total between the Pay History and Payroll Summary after changing (and saving) a pay run

[Tracey_H]

Hi @richard8 

Thanks for your post. So that I can better assist can you please provide some more information. Are you finalising STP for EOFY or is this for the current payroll year? Can you send screenshots of where you are seeing the different amounts? Make sure you remove sensitive information from screenshots prior to posting on the forum.

Please let me know how you go with this.

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

[richard8]

Pay HistoryEMP A Payroll ReportEMP B Payroll ReportDiscrepancy

I am trying to do EOFY summary

[Tracey_H]

Hi @richard8 

Thanks for that information. What are the YTD amounts in the Summary of payments reports (Payroll reporting centre>>EOFY finalisation tab>>click on the ellipsis>>Download) for each employee? What was the payment date for the June payrun? After changing the pay run did you process a $0 pay with payment date as 30 June to update the YTD amounts in STP? Is it only the gross amounts that are different or is PAYG different too?

[richard8]

I am not seeing 'Payroll reporting centre>>EOFY finalisation tab' 

I have options as below. Payment date for one employees is June 30 and July 1 for the other (both have discrepancies - one high and one low - and yes, I ran a $0 pay run but it shows as July 1, should I re-run it as June 30?

Thanks

Payroll reports

Past pay runs	Pay run summary report and individual payslips to view, print or email.
Payroll summary & details	Payroll summary & detailed reports for YTD or a specified period.
PAYG payment summaries	Financial year payment summary information that you then copy onto the ATO payment summary stationary.
Pay item transactions	Displays the amount of each pay item that has been paid to each employee, for the selected date range.

[Tracey_H]

Hi @richard8 

According to the ATO the payment date determines the period a payrun is reported in, regardless of the pay period. For the employee with the 1 July payment date, that payrun is reported in this (2022) payroll year so won't be included in the Payroll summary report at 30 June or the YTD verification report for 2021. This also means that when processing a $0 pay to update STP for EOFY finalisation the payment date needs to be 30 June.

When finalising STP you need to reconcile the YTD verification report in the Payroll reporting centre with the Payroll Summary report in Essentials. The Payroll reporting centre is in Payroll:

Then click on the EOFY finalisation tab. The YTD verification report gives the employer YTD amounts. Click on the ellipsis (...) for each employee to download the Summary of payments report, this is the individual employee YTD amounts.

If the YTD verification report and Payroll summary reports don't match this post, Essentials reports don't match STP reports, has detailed information on how to find and fix the issue.

If you haven't been reporting payroll through STP please let me know.

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

[richard8]

I received some help from Tracey_H earlier this week but now think I can see my problem. 

I have number of months that show a processing date of the first of the next month, not the least being a run for June 2020 with a July 1 Pay On Date which has gone into the 2020-2021 YTD figures.

How do I get rid of that without destroying the 2019-2020 figures?

And should i delete and re-run those months that have a 1st of th enext month pay on date?

Please see attached.

THanks

[Tracey_H]

Hi @richard8 

The Pay on date needs to be the date the money is actually transferred into the employee's bank account. If June 2020 wages are paid on 1 July then that payment is included in the 2020/2021 financial year. This is from the ATO website:

If salary and wages are accrued in the current financial year (prior to 30 June) but paid in the following financial year (on or after 1 July), the full amount of the payment will be taxed at the following financial year's tax rates and included in the following financial year's payment summary.

How you proceed depends on when the payment was actually made. If the Pay on date was wrong in previous financial years I'd recommend speaking to your accountant or the ATO as your employees will need to do a tax amendment.

If the Pay on date is correct you need to finalise STP by reconciling the YTD amounts in the Payroll Summary report and YTD verification report. Like all payroll reports, both of these reports are based on pay on date.

Please let me know if you need further help.

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

[richard8]

I have solved that issue BUT on the Create file for online lodgement page the create EMPDUPE file the linkoes not work - have I missed a step?

[Tracey_H]

Hi @richard8 

Can I clarify if you have reported pays through STP? If so, you don't lodge an empdupe file or you will double up your employee's income. You just need to finalise through Payroll Reporting>>EOFY Finalisation tab.

If you haven't reported through STP, are you getting an error when you try to create the empupe file?