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Pay items used to be linked to individual employees, making it a pain to replicate the same pay item across multiple employees. Now, each pay item you create is saved to a business-wide list of pay items, making them easy to bulk edit and link to your employees.
This update not only simplifies your payroll setup, but also lays the groundwork for Single Touch Payroll compliance and many more future payroll improvements.
Creating and assigning pay items
You’ll notice a few differences in the way pay items are created in the newly renamed Pay items - earnings and deductions tab in your employees’ profiles.
If you want to add a new pay item to an employee start by clicking into the Add earning or Add deduction dropdown list.
Want to add a pay item you’ve already created? It’s as easy as selecting it from the dropdown list. The pay item will be added to this employee with no extra data entry on your part.
If you need to create a new pay item, select Create new earning or Create new deduction from their respective dropdown lists.
After filling in and saving the new pay item details, two things will happen. First, it will be linked to the employee you created it for. And second, it will be added to your business-wide list of pay items, ready to be linked to other employees.
Despite these exciting changes, we didn’t want to disrupt the tried and true payroll setup you’ve grown accustomed to. The good news is that you can still work with pay items at the employee level like usual and use the reusable pay items whenever it’s convenient for you.
Editing and unlinking pay items
If you want to change any details of a pay item or want to unlink it from an employee click the ellipses button.
Note that any changes made to a pay item will affect every employee it’s linked to. If you want to create a unique pay item for a specific employee, it’s best to create a new one in their employee profile.
See the MYOB Essentials online help for more information on setting up pay items.
Your new pay items page
We’ve also added a new Pay items page to the Payroll menu.
Here you’ll find a list of every pay item you’ve created for your employees. Currently you can only view this list; but we’ll be building out this page in future updates, including the ability to create, edit and delete - so stay tuned! See the Pay items online help page for more information.
What’s this ‘ATO reporting category’ field? (Australia only)
ATO reporting categories are part of Single Touch Payroll (STP) - a new ATO reporting requirement coming later this year (if your business has 20 or more employees). If and when you start reporting using STP, every pay item in your business needs to be assigned an ATO reporting category to accurately report payroll information to the ATO.
Don’t worry, you don’t need to do anything with these categories just yet! We just want to familiarise you with some new terminology so you’re ready to hit the ground running when it’s time to start preparing your business for the changes.
Want to know more about STP? See the Single Touch Payroll online help page.
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