Hi adminfinanze
Thank you for your post. You are correct, if your employees leave is not correct the best way to fix it is through a adjustment pay, which is done by recording a zero dollar (void) pay to adjust the employee's leave balance:
- Go to the Payroll command centre and click Process Payroll. The Process Payroll window appears.
- Select the option Process individual employees and choose employee from the drop down.
- In the Payment Date field, enter the date you want to record the adjustment.
- Enter a pay date range in the Pay period start and Pay period end fields.
- Click Next. The Select and Edit Employees Pay window appears.
- Select the employee that the adjustment is for.
- Click the arrow in the Edit column next to the employee's name. The Pay Employee window appears.
- Type a reference in the Cheque number field to show it is an adjustment, for example ADJ.
- Enter a description of the adjustment in the Memo field, for example 'Fixing Portable Long Service Leave'.
- Delete all hours and amounts shown in the window. You need to do this so you don't re-record any pay amounts for the period, other than the leave adjustment.
- In the relevant leave accrual field, enter the adjustment leave hours in the Hours column. For example, if you need to subtract 5 hours from the employee's accrual, type -5 next to the relevent leave category:
- Click OK then click OK again to the message about voiding the paycheque.
- Finish the pay run as normal, including submitting to the ATO for Single Touch Payroll reporting.
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