Forum Discussion

Tina1959's avatar
Tina1959
Experienced Cover User
3 years ago
Solved

Super pay Liabilities

I have an employee that I paid super using Pay Liabilities in December last year. For some reason the employee was paid more than was owed - not sure how this happened as I use the Pay Liablities fun...
  • Tracey_H's avatar
    Tracey_H
    3 years ago

    Hi Tina1959 

     

    I'd check to make sure that the YTD amounts in your STP YTD verification report are correct. Each STP payrun report overrides the previous one, so it's best to check the YTD verification report or the last payrun report sent for the up-to-date figures.

     

    The STP reports filter by the ATO reporting category assigned to the payroll category. The linked accounts won't have any impact on the STP reports so I would expect that the PAYG amount in the STP report would be correct.

     

    From a software perspective, if the $200 has been posted to the wrong liability account so you can record a journal to move it to the correct liability account. From a reporting perspective, if you've already lodged and paid the BAS for that period the PAYG amount may be incorrect. You'd need to speak to your accountant about amending the BAS.

     

    Please let me know if you need further help.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

Tracey_H's avatar
Tracey_H
Former Staff

Hi Tina1959 

 

Sorry for the delay in getting back to you. In this type of situation, before reversing pays I'd check the pay transaction that is in question. If you open the 27/10 - 2/11 pay transactions then Ctrl+R to recap you'll see what accounts were posted to for that transaction. 

 

As the amounts in the Pay Liabilities window were correct, it sounds like the super was posted to a different liability account. If that's the case, generally speaking you could record a general journal to move the amount to the correct liability account. I'd recommend checking with your accountant before recording a journal to ensure that is correct for your situation.

 

Please let me know if you need further help.

 

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

Tina1959's avatar
Tina1959
Experienced Cover User
3 years ago

Thanks Tracey,

 

When I click the  arrow next to the pay I can see that $200 went as salary sacrifice - but it was coded as PAYE tax payable. No idea why - it showed as the correct account for all future payments so it was set up incorrectly for that pay run. I assume this is why it is not showing in the salary sacrifice account but is coming up in pay liabilities.

When I checked the PAYE tax payable it shows there as an additional $200 in tax.

When I do Ctrl + R it does not show the salary sacrifice anywhere - it just shows as wages and salaries but if I click a later pay then it does - so something has gone wrong for this particular pay.

I think - cannot be sure - that when the pay was first put in the salary sacrifce had not been set up correctly - so I think that after the pay had been recorded - but before the bank transfer happened - I altered the pay to allow for the salary sacrifice. If I check the payroll reprts on the ATO I can see that a separate report has been sent on the same day. The first report does not show the salary sacrifice but the next report does. However the YTD tax amount matches (I think!)

Is the simplest thing to do a journal that credits salary sacrifice and debits PAYE tax? If so I wil date it for this quarters BAS (or should I do it for todays date as I have already done BAS reports for the period in question)

I may find that at the end of the year that PAYE tax is out by $200 and if so I can journal that amount in or out as necessary.

  • Tracey_H's avatar
    Tracey_H
    Former Staff
    3 years ago

    Hi Tina1959 

     

    I'd check to make sure that the YTD amounts in your STP YTD verification report are correct. Each STP payrun report overrides the previous one, so it's best to check the YTD verification report or the last payrun report sent for the up-to-date figures.

     

    The STP reports filter by the ATO reporting category assigned to the payroll category. The linked accounts won't have any impact on the STP reports so I would expect that the PAYG amount in the STP report would be correct.

     

    From a software perspective, if the $200 has been posted to the wrong liability account so you can record a journal to move it to the correct liability account. From a reporting perspective, if you've already lodged and paid the BAS for that period the PAYG amount may be incorrect. You'd need to speak to your accountant about amending the BAS.

     

    Please let me know if you need further help.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

    • Tina1959's avatar
      Tina1959
      Experienced Cover User
      3 years ago

      Thanks Tracy,

       

      I checked the ATO reports against the MYOB reports and all are now correct.

      I will journal it for this month but make a note that it applies to a previous transaction - as it is the same financial year it should not be a problem.