Delete a bill that has received stock

Hi sueby01 

That error message is essentially letting you know that the dollar value of the inventory must be equal to or over the value shown on the bill. Without knowing all the details of your inventory on that item and its value, consider this example:

Assume your bill is for 130 items at $2 per item. That stock of 130 has a total value of $260. To do a straightforward adjustment of -130, you must have inventory on hand equivalent to or exceeding that amount, and it must be valued at the equivalent or exceeding amount. In other words, you wouldn't be able to delete the bill for 130 items if you only had 120 on hand, and you wouldn't be able to make a -130 adjustment if the dollar value of the stock on hand is less than $260.

So if your on hand quantity and/or on hand dollar value is less than what is showing on that bill, the adjustment would not work and you would receive an error.

To correct this, please do the following. Increase the quantity of that item by 1 over what you see on the bill, i.e., make an adjustment for +131 on hand. Then, increase the total value to $1 more than what's on the bill. In the example above, if each item is $2 and the total value on the bill is $260, you would increase the total value in AR to $261 (do this as it applies to the dollar value on your bill). This should now allow you to delete the bill because you have more on hand quantity and value than what is shown on the bill. When you delete the bill, you will still have 1 item valued at $1 left. Lastly, in a seperate adjustment, you can reduce the on hand quantity by 1 and the on hand value by $1, leaving you with 0 items at $0. 

Let me know how that goes for you and if I can be of any further assistance.