Time in Lieu automatically appearing

[MaryLou]

When I reduce the salary hours to record leave or a public holiday the system is adding in Time Off in lieu automatically for some employees but not all. Very fustrating as have to check TOIL has not been added in with every employee. How can this be fixed?

[Steven_M]

Hi @MaryLou

The way TOIL (Time off in lieu) in Payroll works is that it is based of the ORD (or Ordinary Time)  for the employee. You can this amount of hours via the Pay Defaults/Total tab of the Maintain Employees. In your case the ORD pay code would have been set to be 85 hours. This does means that if the employee works less than 85 hours of Ordinary Time that TOIL will be used.  

As its based of the ORD pay code, you will need to manually remove that TOIL value if the employee does take leave or works on a public holiday. Unfortunately there is no way around that as the TOIL is designed to only look at the ORD pay code only.

When you say it doesn't work for some, are these employee's setup for TOIL? i..e if you go to Maintenance>>Maintain Employees>>Select the Employee>>Select the Pay Default/Totals tab do they have the TOIL pay code listed? If not then chances are they are not setup for TOIL and therefore it doesn't get added when they get paid.

[MaryLou]

Thank you. It may be something that needs improvement as decreasing the hours does not always mean they have TOIL.  

[Steven_M]

Hi @MaryLou

Thank you for your feedback in regards to the TOIL pay code. Currently there are no direct plans to update the way in which the pay code operates. However I have passed your feedback onto the team.