USED UP HIS LEAVE

[JocelynH]

HI

I have an employee who has used up all his annual and sick pay. He has been off this last week sick and we intend to pay him whats left of his accrued leave to compensate. Since we do alot of overtime his pay rate is high and if I pay him at this high rate I notice his annual leave dollar amount due goes into negative. so say he was to leave as well then it would mean he owes the company.

 should I manipulate the leave rate in enter pays under ANL so that it reflects the same dollar amount of what is left owing in total leave available? 

I guess when paying out accrued leave a good practise would be not to let the dollar amount go into a negative amount incase that employee up and leaves.?

Jocelyn

[jenniek]

Hi there,

You are correct - do not let the leave go into negative - this is saying that it will pay him more than his 8% earned in accrued leave. He is only entitled to 8% of his earnings while it is still acrrued leave. I would be overriding the leave rate to bring this amount back down under the balance owing.

[Liam_M]

Hello @JocelynH 

I trust the excellent information provided by Jennie above has been helpful to you. Please post again if you have any further questions.

[JocelynH]

Hi

So the best way of managing leave is to print out a holiday accrual report each pay?

And add the two dollar totals (annual leave and holiday totals )together if someone is taking  accrued leave and only pay them whats owing and no more (not go into negative)?

I see how easy it can be to go into negative  amount of dollars if you only look at the amount of hours left owing and enter this into ANL when entering pays as I nearly did.

Could you explain the best procedure when keeping an eye on leave and what reports should be printed on a regular basis.

 if you have 2 days (8 hour days) annual left and then 2 days accrued left and you want to take all of this whats the best way of entering this into the ANL when in enter pays pays.

just wanting clarification for the best procedure of managing leave.

Jocelyn

[jenniek]

Hi Jocelyn,

The leave details screen in maintain employees gives both the hours and $ value. As long as you don't exceed the total $ value of the leave owing (figure bottom right), then you will be OK.

[Steven_M · Accepted solution]

Hi @JocelynH 

As mentioned by Jennie, the leave details window for an employee will display both hours and dollar values. If it can be avoided, I wouldn't recommend having the Total leave available dollar value (as indicated in red in the screenshot) go into a negative.



This because it would mean that the employee owes the company money. For example if they had a negative and they were to leave as you have to pay out the holiday pay and annual leave.If the total of those was a negative the employee would be forced to pay that money back. Please note that their can exceptions to the rule.

Normally clients would just look at the Maintenace>>Leave Detials window to see how much hours an employee has or alternatively when you are paying your employees if you click on the leave button (right hand side) it will give you the amount of hours the employee is entitled to take based on the Currentl annula leave due.