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GuyMitchell's avatar
GuyMitchell
Cover User
11 months ago
Solved

Accidentally sent payroll to ATO as update event not pay event

When I did our 2 fornightly pay runs for June, I forgot to change the default selection from "Updated pay run" to "New pay run" when I submitted them to the ATO. Now, in the 'STP reports' tab on the ...
  • gavin12345's avatar
    gavin12345
    8 months ago

    Hi Mary11 

     

    See my post here which provides some info about how STP reporting works. It also explains the difference between a Pay Event and an Update Event.

     

    Basically the first time you report a payrun, it should be a Pay Event. Anything else should be an Update event. The difference is purely Activity Statement prefill. If you reported a Pay Event as an Update Event, the prefill details for your BAS for the relevant period may be wrong and you should simply correct these on the BAS. 

     

    Regards

    Gavin

Mary11's avatar
Mary11
Trusted User
8 months ago

Hi - Was there an answer to this post as I have done the same thing?

  • gavin12345's avatar
    gavin12345
    Ultimate User
    8 months ago

    Hi Mary11 

     

    See my post here which provides some info about how STP reporting works. It also explains the difference between a Pay Event and an Update Event.

     

    Basically the first time you report a payrun, it should be a Pay Event. Anything else should be an Update event. The difference is purely Activity Statement prefill. If you reported a Pay Event as an Update Event, the prefill details for your BAS for the relevant period may be wrong and you should simply correct these on the BAS. 

     

    Regards

    Gavin

    • Mary11's avatar
      Mary11
      Trusted User
      8 months ago

      Thanks Gavin - I still need a bit of clarification please.

       

      1) Is this correct - when you send a payrun "Update event" or a New pay event" then the total gross paid & tax withheld for the employee is used to overwrite current ATO data for that employee?

       

      2) In error, I sent a new payrun as an "Update Event" for 1 employee instead of a "New Pay Event" so under "MYOB Payroll - Single Touch Payroll Reporting" it shows "Gross Wages" & "PAYG Withholding" as $0 each. So does this mean the pre-populated BAS online will be incorrect and so I assume I can manually change gross wages (W1) & PAYG (W2) - is that right?

       

      3) As the payrun is correct in MYOB can I just leave it as is or do I have to reverse it and then resend it to ATO as the correct "New Pay Event"?

       

      Thanks

      Mary

       

      Regards 

      Mary

       

       

       

       

      • gavin12345's avatar
        gavin12345
        Ultimate User
        8 months ago

        Hi Mary11 

         

        1. Using the term Gross paid and PAYG in this context can be confusing. Allow me to explain:

         

        • When you submit a PayEvent you are reporting total gross paid (W1) and PAYG (W2) for this payrun only - this is what appears on the MYOB Payroll Reporting Centre screen and the ATO portal. When you submit an Update, both of these are set to $0.
        • In addition to the above, each time you submit a Pay Event or an Update Event, you are also sending employee YTD totals for every Payroll Category assigned for reporting. This includes Gross Amount, Overtime, Leave, Bonuses, PAYG withheld etc. The YTD totals in each report replace all previously reported YTD amounts for each employee.

        2. Correct

         

        3. Depends how 'technically correct' you need to be as well as the period concerned. I would suggest leave as is, you do not need to reverse and resend. The ATO has everything it needs. Manually adjust the pre-filled online BAS amounts if you use this feature. The perfectionists amongst us would say reverse, re-enter, report. If you have already completed your BAS for the period, this becomes an academic point only.

         

        Regards

        Gavin

         

  • GuyMitchell's avatar
    GuyMitchell
    Cover User
    8 months ago

    Hi Mary, I reversed the payruns that were incorrectly submitted as an update event and resubmitted them. However, based on Gavin's answer, that doesn't seem to be necessary. From memory, when I resubmitted the payruns I wasn't given the option to submit them as a "New event", but everything seemed to work out okay.

     

    If you want to reverse the payrun and resubmit it, you can do that as follows by selecting:

    1 - Click Payroll

    2 - Click Payruns

    3 - Click date of payrun you want to reverse

    4 - Click name of employee to open pay info popup

    5 - Click "Reverse Pay" button in bottom left corner of popup.

    6 - Do the same with all other employees in that payrun.

    7 - Then, create a new payrun.

     

    Note: When you reverse a payrun, then close and reopen the pay info popup, the option to reverse the payrun is still visible, but you will find that the pay run has been reversed when you go back to the Payroll -> Payruns list.

     

    Cheers, Guy

    • Mary11's avatar
      Mary11
      Trusted User
      8 months ago

      Hi Guy

       

      Thank you for your prompt response. I followed your steps below to reverse my payrun and resend as a New Event as I wanted the ATO online IAS & BAS to show the correct amounts in the pre-filled fields. I've added 1 more step to you list below for other users reviewing this post:

       

      If you want to reverse the payrun and resubmit it, you can do that as follows by selecting:

      1 - Click Payroll

      2 - Click Payruns

      3 - Click date of payrun you want to reverse

      4 - Click name of employee to open pay info popup

      5 - Click "Reverse Pay" button in bottom left corner of popup.

      6 - Do the same with all other employees in that payrun.

      7 - Send report to ATO it will show as a negative amount

      8 - Then, create a new payrun.

       

      Regards

      Mary

      • GuyMitchell's avatar
        GuyMitchell
        Cover User
        8 months ago

        Hi Mary,

         

        I'm glad to hear you fixed the issue. It's annoying that MYOB has the "Update" option selected by default when you submit a pay run after the pay date. It's easily missed and I'm sure it's tripped-up a lot of people. If the dates in the pay run don't match a previous pay run then it's obviously a new pay run. I'm sure a lot of people will find this thread helpful.

         

        Regards, Guy

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