Setting up nil amounts for leave entitlements while employee is on worker's compensation

[sal2107]

Good afternoon

We have an employee on worker's compensation. I have set up the pay category for that payment OK, and stopped it from calculating superannuation, but I can't find how to stop accruing personal leave. I manually deleted the hours at his payslip, but it didn't have any effect on the entitlement balance.

If I change the entitlement category to being 'User - enterered amounts per pay period' from 'Equals [x] hours per pay period' would that fix it? Or would that delete his accrued entitlement altogether? I tentatively tried that but came up with a message that all employees would be changed, which is also not something I want.

Please advise.

Thank you

Sally

[Tracey_H]

Hi @sal2107 

Thanks for your post. To stop leave accruing on a wage category go to Payroll Categories>>Entitlements tab>>open the entitlement category>>click on Exempt and tick the applicable wage category.

Please let me know if you need further help.

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

[sal2107]

Hi Tracey

Thank you for replying, but the 'exempt' in the personal leave entitlement category is greyed out so I can't get into it.

Is there a way around that?

Thanks again

Sally

[Tracey_H · Accepted solution]

Hi @sal2107 

The Exempt button will be greyed out if you have selected the Calculation Basis as User enter per pay period or Equals xx Hours per xx. This is because you've selected the accrual amount to be a set amount each pay period, not calculated based on gross hours.

If you want your other employees to accrue a set amount per pay period you'll need to create a new entitlement payroll category with the Calculation Basis as Equals xx percent of xx. You can then link the employee to the new category and exempt the worker's compensation from the calculation.

Please let me know if you need further help.

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

[sal2107]

Hi Tracey

Thank you - I haven't actually followed through with your instructions but can see that they would work on a more permanent basis. I have found that I can manually delete the personal leave hours in the payslip before I record it and it stops the accruing, and chose to stick with that for now.

Thanks again

Sally