Clearing out Electronic Payments for Payroll

[AEH2]

While reconciling the end of payroll year, our previous bookkeeper created a number of payroll transactions shifting payments between different payroll categories. For each payroll value there are 2 entries, one negative and one positve, therefore cancelling each other out. These entries are still sitting in the electronic payments window. If I tick the entries for processing I receive a message from MYOB advising against processing a negative disbursement (picture attached). How can I remove these transactions from the electronic payments window without it creating issues in my bank reconciliation?

[Tracey_H · Accepted solution]

Hi @AEH2 

Thanks for your post. You can tick all of those transactions so that the Total payment amount is $0.00 and click on Bank file. Click Ok when you get that message that you've selected a negative disbursement, that's just letting you know that negative transactions aren't included when the bank file is created. When the Save as window opens click Cancel as you don't need to save the bank file.

This will remove the transactions from the Prepare Electronic Payments window and as the payment amount is $0.00 it won't affect your bank account. This post, Reversals in the Prepare Electronic Payments window, has more information on how to handle this.

Please let me know if you need further help.

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