Payroll using Electronic Payments Method - Bank Feed to Payroll Clearing Account

kazz06

Hi All,

 

The pay run is using the Electronic Clearing Account. Payments are made by Electronic Payments. The actual bank feeds for the wages payment is going to Payroll Clearing Account. Therefore, the Electronic Clearing Account balances but the payroll clearing account is out of balance. How do I fix this?  Thank you. 

Tracey_H

Hi @kazz06 

 

That is what I was after and it does explain what is causing your problem. It looks like the payments are being recorded twice:

 

1. as a Prepare Electronic Payments transaction, this is correct. When pays are processed the Pay from Account is the Electronic clearing account, you then process the electronic payment which transfers the payment from the electronic clearing account to the bank account. The electronic clearing account is cleared and the bank account has a withdrawal to match with the bank transaction.
2. as a Spend Money transaction, this is records a withdrawal from the bank account which creates a duplicate. It also allocates the payments to the payroll clearing account where they are sitting uncleared.

If you look at the Pay From Account in both of those screenshots it's the same bank account so I suspect that bank account will be out of balance too.

 

You'll need to confirm that those Spend Money transactions are duplicates of the payroll transactions. if they are then delete them. 

 

Please let me know if you need further help.

 

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