Purchase order duplicating

wisdom82

We have had the instance of the same purchase order number being allocated to two different suppliers.  Two different staff have entered the orders, but not at the same time.  I thought that it should be whoever recorded the entry first got that number, so even if they were entering at the same time, it shouldn't have resulted in a duplication.  Anyone else struck this?

SamaraM

Hi @wisdom82 

 

Welcome to the Community Forum. It is possible for 2 invoices to have the same invoice number, however you can tell the software to show a warning to prevent confusion. 

 

There are 2 preferences you might want to turn on:

 

1. To prevent duplicate invoice numbers being used:

Setup > Preferences > Sales> Warn for Duplicate...Numbers on Recorded Sales

Setup > Preferences > Purchases > Warn for Duplicate...Numbers on Recorded Purchases 

 

2. To keep the same invoice number when converting a quote or order to an invoice:

Setup > Preferences > Sales> Retain Original Invoice Number when Quotes Change to Orders or Invoices.

Setup > Preferences > Purchases > Retain Original PO Number when Quotes Change to Orders or Bills.

 

Please let me know if you have any further questions. 

 

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