Invoicing disbursements

Question

Hi

I have recently completed a job for a client and they will reimburse me for basic expenses (taxi, limited meals etc).

How do I log/report these expenses and follow them through in the invoice to the client?

Just want to ensure I handle the tax appropriately.

Thanks

LRBooks61 · Accepted Answer

Hi

I suggest that you set up an account in income called reimbursed expenses - code the items you want to be reombursed to that account

As far as handling the GST goes

You are entering the expense ( as travel or accommodation etc) with the appropiate gst code to your myob file and then reimbursing through your invoice to the client in the same manner

Effectively they cancel each other out

If you claim mileage as a reimbursed expense on this invoice then that is GST Free - and it won't have an expense in the gl to offset directly ( either motor vehicle expenses or whichever method you use at tax time)

Hope that helps

Lisa