Pay bills

Question

Hi, team,

Just wonder can MYOB AccountRight has function that invoices numbers can be carried on to "Pay Bill" dialogue.

My issue is that I have to gasp every single invoice number from Open Bill tab in Purchase Register before I click Pay Bill button. Then I click on Electronic Payment option and then I paste invoice number into Statement Text box.

That is time-consuming process. I was wonder whether there is a function that we can use to minimize process time and steps.

Thanks.

Tracey_H · Answer

Hi @EQ996

Clicking Pay Bill from the Purchase Register or Payment from an open purchase transaction opens the same window as Purchases Command Centre>>Pay Bills. They're just shortcuts so you don't have to go back to the Command Centre to open that window.

The Statement Text in your screenshot comes from the Cards List>>open the Supplier card>>Payment Details tab>>Statement Text.

Looking at your Pay Bills screenshot you've got the Payroll Clearing account linked to electronic payments. It should be the electronic clearing account. You can check this in Setup>>Linked Accounts>>Accounts & Banking linked accounts>>Bank Account for electronic payments:

Electronic payments are only needed if you are paying multiple suppliers in one lump sum payment. For example, I'm paying 4 different supplier accounts, I tick them all and click on Bank file to record the transaction and create the ABA file. I then upload the ABA file to the bank and authorise the payment. The bank statement will show a withdrawal of $2184.15 and in AccountRight there will be a matching electronic payment transaction for $2184.15.

If you're paying one invoice at a time and not uploading the ABA file to your bank it would be quicker to untick Electronic payment in Pay Bills and link the bank account as the Pay from account. That one you'll only need to record the Pay Bills transaction, instead of Pay Bills and Prepare electronic payments transactions.

Please let me know if you need further help.

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

EQ996 · Answer

Hi, Tracey,

Thank you for your reply.

Normally we do not use Pay Bill function on Command Centre. Rather, we click purchase register first and then click Pay bill button down below and make bills individually(picture 1).

My question is when I clicked Pay bill and ticked on Electronic Payment, what shown in Statement text box is not what I expected(picture 2).

For example, it should show supplier invoice number.

Can you give me advice on how to fix that problem?

Thanks.

Picture 1

Picture 2

1.png

2.png

EQ996 · Answer

Hi, Tracey,

Thank you for your reply.

Normally we do not use Pay Bill function on Command Centre. Rather, we click purchase register first and then click Pay bill button down below and make bills individually(picture 1).

My question is when I clicked Pay bill and ticked on Electronic Payment, what shown in Statement text box is not what I expected(picture 2).

For example, it should show supplier invoice number.

Can you give me advice on how to fix that problem?

Thanks.

Picture 1

Picture 2

1.png

2.png