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Inventory and reimbursement in invoice

rquad3

We have started to inventory items. I allocate a job number to the puchased item in purchases (clicked I buy, I sell, I inventory). The purchase does not appear in job if I look up reimbuseable expenses for the job. The purchase also is not coming up in the actual invoice when I click reimburse. The job is open. I can reimbuse items that are not inventory for the same job number. What do you suggest and thanks in advance.

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gavin12345

Hi @rquad3

Re sample files, the link you provided has a link to download samples.zip.

Re searching - yes MYOB's website searching is sub par - I use google or bing to search and add 'MYOB forum' to the search request, it has a better search engine.

Re items with C or T or I - this is a suitable work around. Can't see any problem provided linked accounts are set correctly. Some purchases will be expensed directly to the COG account and will not go to the inventory account - this should sort the Job Costing issue. This approach assumes you know when you purchase, which items and quantities will go to each job.

Re General Journal, yes correct in concept. However this can distort your Inventory Valuation Report reconciliation and runs the risk of forgetting to reverse the GJ. I would recommend creating and using 2 temp accounts such as 1-xxxx Inv Temp For Jobs and 5-xxxx COG Temp for Jobs or similar. This way you can readily see that there are transactions that need to be reversed, and the balance of the Inventory account will not be affected. Discuss best option with your accountant.

Regards

Gavin

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rquad3

Thank you for taking the time to repond. I do understand well how the job to reimbursement feature works.

I don't understand why we cannot purchase 3 inventory items and have one listed as it is enterred into the system as belonging to a particular job BUT it never shows against that Job.

I also don't understand why is it an option to allocate a job to an item that is inventoried. What is the purpose of this function?

Is this in the enhancements somewhere?

Celia_B

Hi @rquad3

Welcome to the MYOB Community Forum, I hope you find plenty of useful information.

In his matter, When an item invoice is entered, the account numbers are priced up from the item's profile, as an example the inventory account, and not the default account which is set up for all the purchases. Therefore, it is not possible to reimburse an item if it's an inventory item. This Help Article: Assign expenses to a job has helpful information that you can use as a guide.

Feel free to post again if further assistance is required. I'm happy to assist.

Cheers,

Cel