Best way to handle: Collecting fees on behalf of a sports association and then pay that associat ...

Ferraloro

ion the collected fees later in the year.

I'm looking for an easy way to handle the collection and payment of Association fees. Would it be better for me to run all these amounts through one category recording the collection and then payment? That way if the account is out of balance (does not zero out after payment), I can tell that perhaps we owe the association or the association owes our club. Or have two categories 1 x income & 1 x expense?

Earl_HD

Hi @Ferraloro ,

Thanks for your post. In this scenario, we recommend consulting an accountant for an accurate solution. Generally, bill payments and invoice collections should be separated. To give you an idea, you can create a Clearing Account by setting up a liability account called "Association Fees Clearing Account." When collecting fees from members, record the transaction by crediting the "Association Fees Clearing Account" and debiting your bank account.

Feel free to post again, we're happy to help!

Regards,
Earl