Aged Payables Detailed Report

Question

Hi

I have recently had to take over AP due to sudden staff leave and have a couple of questions:

* Is there somewhere I can enter "DD" in a supplier card so it shows on the Aged Payables Report as a Direct Debit? I have tried entering D as an Identifier, but that doesn't show on the report.
* My boss would like a report that now only shows invoices outstanding, but would like to see job numbers. As there is a field for job numbers in the invoices, can't it be added into the report some how? Or do I have to manually track them?

Genreve_S · Answer

Hi @ChristineH1,

There is no specific option in the software to record the payment method your supplier used for each transaction. However, you can use identifiers to achieve this without any issues. To do this, you will need to define the identifiers first and then filter the reports using these filters. You can read more about this from this link. If you followed the article but still encounter issues filtering your report, I recommend reaching out to the support team by creating a support ticket from the MyAccount window or live chat through MOCA.

As for your second question, job numbers won't be included in any outstanding invoice reports as the job numbers are connected to the line items on each invoice instead of the entire invoice.

Thanks,
Genreve

ChristineH1 · Answer

Hi Shella

I may be missing something right in front of me, or it's just the wording, but I can't see anything called Payment Method in the Supplier Card?

Shella_A · Answer

Hi @ChristineH1,

To enter "DD" in a supplier card so it shows on the Aged Payables Report as a Direct Debit, you can use the "Payment Method" field in the supplier card as the "Identifier" field does not show up on the report.  You can also customize the Aged Payables report by following the steps on this link to see if it’s included the job number field. However, if the job number field is not available in the option, you might need to manually track them or use a custom report feature to include job numbers. For more information about this, please reach out to our support team directly. You can reach them on Live Chat via our virtual assistant, MOCA, or by submitting a support case via MyAccount.

Regards,

Shella