Preconversion Undeposited Funds

Question

Hi everyone,

I have just replaced my 13 year-old data file with a brand new one from July 1st.

Can someone please tell me how do I transfer any undeposited funds (cash and cheques not yet banked) into my new data file?

Any help would be extremely appreciated.

Thank you!

Genreve_S · Answer

Hi @eblake,

Sorry about the mix-up earlier. With option 1, transactions should ideally be recorded on the correct dates to ensure the year kicks off cleanly. However, since the conversion date can’t be changed, you can still record these transactions on or before the conversion date, but just a heads-up that the dates won’t show accurately in the ledger.

Regards,
Genreve

eblake · Answer

Hi @Genreve_S,

Thanks so much for your reply.

I just attempted to do Option 1 as you suggested and entered in the original sale date which was prior to the conversion date, but now I am unable to receipt the payment as at the actual date because it says I can't receive payments prior to the conversion date.

Do you know how I can fix this?

Thank you,

Emily

Genreve_S · Answer

Hi @eblake,

Wow, 13 years of data, that's seriously impressive! You’ve got two ways to go about sorting this.

Option one: You can re-enter the invoices and payments that haven’t been banked yet. Just keep in mind, these transactions should ideally be dated correctly before the financial year ends, so everything kicks off nicely and clean at the start of the new financial year.

Option two: You can record the opening balances for all your ledger accounts as they are for the beginning of the 2026 financial year, including the undeposited funds. The catch with this option is you won’t be able to use the “prepare bank deposit” feature the usual way, because the payments it relies on won’t exist in the new setup.

Which way you go really depends on what works best for how you use your system!

Regards,

Genreve