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Uploading supplier invoices, how to approve

DeniseD1

We are trying to go away from fully printed systems and utilise MYOB functions of uploading invoices as PDF within MYOB.

How do we then have the manager sign off on everything without having to print each document which defies the purpose of uploading them in the first place?

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Status: Open

Comments

H-TS

@DeniseD1

We attach our PDF invoices in MYOB but also save them to our network drive. We use folders to keep them sorted by their status (eg to be entered, pending approval, approved unpaid, paying today, paid) and move the files between them manually. We also use the file name to identify who the approver is. We use the free Acrobat Reader 'fill and sign' function to type on the pdf when it was entered, who approved it and when it was paid. It was another user here in the forum who gave us the basics of this idea 5 or 6 years ago and we've been using it since. I don't print any invoices but have a full record of who approved them. I don't have a record of their 'actual' approval but that would be in our internal messaging system if needed. I agree that it would be nice for me to be able to manage this through MYOB but a lot of the approvers don't have a MYOB login anyway.

AmandaMYOB

Hey @DeniseD1

Thanks for your idea! We'll be sharing this one with our product teams and have updated the status to open for other members of our community to vote and add weight to your idea.