Clearing out electronic payments & payslips

Question

If anyone can assist. I have attached a screenshot. I forward prepared pays when on leave and an employee didnt show for work and has never returned. Unfortunately my boss did the pays as he couldnt do the electronic ones and made some errors as you can see on the screenshot. I have credited pay back for STP however can I get rid of the electronic payments - it does alert me as there are negative amounts.

The second question is how do you delete old payslips out of email and print?

Thankyou Margaret

screen shot of prepare electronic payments.png

margkout · Answer

Thankyou I will try this

Genreve_S · Answer

Hi @margkout,

Sounds like because a few different people have worked on those pays, the electronic clearing account just needs a tidy‑up.

For the electronic payments, in Banking > Prepare Electronic Payments, you can:

* Match each negative to its original positive for the same employee so the Total is $0.00, then click Bank File/Record. A $0 batch won’t go to the bank; it just clears those lines.
* If you can’t match them cleanly, reverse the wrong pays and re‑enter the correct ones with Payment Method = Cash or Cheque (not Electronic) so they don’t show there at all.

For the old payslips:

* To be emailed – turn off “Send Emails Using AccountRight”, put Outlook Work Offline, go to Payroll > Print/Email Pay Slips > To Be Emailed, select the old ones and Send, then delete them from Outlook’s Outbox and turn everything back on.
* To be printed – go to To Be Printed, filter, select all, and print to PDF/dummy printer; once printed, they drop off the list.

Regards,

Genreve