Double Paid Invoice and Supplier Refund

Anewbee

Good Afternoon

We double paid a supplier’s invoice one month then the following month the supplier refunded the double payment. Which is the best way to record this?

(I have previously recorded a similar problem using the 'supplier overpayments & double payments' notes, but I think that made my BAS calculations different to my GST Detail monthly reports) 

By the way nothing has been recorded yet. I would appreciate some advice. Thank you

Isaiah_C

Hi @Anewbee,

 

Thanks for explaining what's happened. I can see how this would be a bit confusing, especially with the timing of the refund. Because the invoice was paid twice, the simplest way to record it is to:

 

• Record the payment as normal, then
• Create a supplier return for the second (extra) payment

 

This will create a supplier credit, which you can then refund when the money comes back or apply to a future bill. It keeps everything tidy and helps avoid GST/BAS differences. Here's a link that walks through this step by step and has more info: Supplier overpayments and double payments.

 

Regards,
Sai