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User Entered Entitlements Not Shown On Payslips

anthonyo

Hi,

We have a scenario where RDO entitlements are only accrued when an employee works over a certain amount of hours per week. Therefore we set the Calculation Basis as User - Entered Amount per Pay Period.

We are then using a 3rd party application to create timesheet entries for each Employee via the MYOB API.

When an employee has worked enough hours for the week to accrue RDO hours we pass -2 hours into the associated Wage Category. This correctly adjusts the Year To Date and Total figures for the entitlement.

What it does not do is print the 2 hours as an accrual on the Pay Slip.

The only way to get the RDO accrual to appear on the pay slip is to manually add the hours. Given that 99% of the process is automated this should not need to be done manually for every employee.

The Entitlement has Print on Pay Advice checked and Include all YTD amounts and entiltlement balances is also checked at system level. Why is it not showing on every pay slip?

Regards

Anthony

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Accepted answers

Neil_M

Hi @anthonyo

As accruals cannot be selected through timesheets, you cannot directly add them to the pay through the API. If the accrual was set with a calculation basis of “user entered amount per pay period” this has to be entered in on a pay.

There is a slightly messy workaround which you could potentially consider. The accrual can be set to be a percentage of a wage category, so you could set this to be 100% of a specified wage category. You would need to have the corresponding wage category be entered in as a positive number to create the accrual correctly. This would involve additional pay categories being added to the employees and may not be suitable for your situation.

If you were wanting to suggest changes to the API, you can reach our API specialist team through the Contact page on the MYOB Developers website

All comments

anthonyo

Hi Neil,

Thanks for the explanation.

To summarise, there is currently no way to accrue hours against an Accrual via the API.

Is there a way to request changes to the API?

Regards

Anthony

Neil_M

Hi @anthonyo

Within AccountRight, if you have selected a “user entered amount per pay period” calculation basis for an entitlement, you’ve told AccountRight that there is no calculation needed as someone will enter the figure in.

As the accrual category and linked wage category are separate and distinct within AccountRight, figures in one will not impact the other. Although both the accrual and linked wage category feed the same pool of leave adding a negative into one doesn’t alter the other figures.

Based on how your describing the method it might be increasing the overall pool of hours, however the accrual would not be showing any change as there have been no hours put against it. Do note that your method does alter the figures, AccountRight is designed to increase the pool of hours through the accrual and then reduce it through the linked wage category.

For an accrual to show on a pay slip, there need to be figures against the accrual itself. So if you’re increasing the pool of hours in other ways and there are no figures against this accrual, AccountRight wouldn’t display it on the pay as it hasn’t been used on the pay.