Unused Annual Leave

Question

Hi

I have an unused annual leave account for the final termination payment of an employee. Even though her annual leave entitlement say 147.94 when i enter this amount in the payroll for unused leave to pay out - it comes up with a this will take you into negative leave balance. It shouldnt though  because that is  the amount  it is saying we owe her  on the entitlement report. One on the things we did differently with  this employee was she was on workcover for last 6mths - we had to accumlate leave at 80% of her pay so I have been running payslip with zero payment but accumlating the leave each fortnight - the leave came across on her entitlement balance though -  but not sure if this would effect anything.

I recently did a termination for a part time employee and it worked fine so not sure why it is not working on this employee?

If anyone has any help that would be much appriecated.

Steven_M · Accepted Answer

Hi @AmandaVMA

AccountRight is intended to generate a warning when a linked wage category for an entitlement is used that will drop the current balance under 0. hours when recording a pay.

In this employee's case, I would assume that you have linked the Unused Holiday Pay category to the employee and linked it to an entitlement as the linked wage category. But, as you don't have that blue arrow (like you have for holiday pay), it's not the entitlement category linked to the employee. For example, you have linked the Unused Holiday Pay category as the linked wage category to Annual Leave Accrual - Part-time rather than Annual Leave Accrual - FT.  As the employee doesn't have any hours against that linked entitlement you have that warning appearing.

I would recommend going to Payroll>>Payroll Categories>>Entitlements>>Choosing the Annual Leave Accrual - FT category and ensure that you have  Unused Holiday Pay ticked as a Linked Wage Category. Once that has been added, re-generate the pay, you should have that blue arrow and no warning message when processing that final pay.