How to fix Double Up employee pay by bank and now showing as $0 paid due to reversal

Ann_Ross

Hi all, need help please on how to correct the below -

Here are the facts:

September 2022

• ABA loaded for payment EP003324 – however unfortunately our bank discarded the negative transaction (ID108) and processed the other 2 transactions – meaning $2973.92 was paid out of the bank.
• Reversal CD000140 was raised 02/02/2023 (dated 9/9/22) on the advice of MYOB – which now shows as this contractor receiving $0 in payments on 9/9/22.
• In reality, the contractor received $2973.92 from his bank on 09/09/2022. 

 QUESTIONS –

• How do we correctly show the amounts paid to the contractor on 9/9/22 (ie do we raise 2 payments??)
• How do we correctly action the overpayment being repaid by the contractor – they have agreed to pay back in 3 instalments of 495.65, deducted from their weekly wages.

 

Thank you 

Myob5.PNG

Tracey_H

Hi @Ann_Ross 

 

Thanks for your post. Reversal transactions aren't included in ABA files so you do need to make sure they are not selected when creating a bank file. When you select a reversal in the Prepare electronic payments window you will get the following information message:

 

 

 

To fix your issues:

 

1. if I understand correctly you would have had two pay transactions and one reversal in Prepare electronic payments. Delete the electronic payment transaction then reprocess selecting only the two pay transactions. When the Save as window opens click on Cancel, you don't need to save the ABA file again. The electronic payment transaction will then be for $2973.92 which you can match with the bank feed.
2. reverse the reversal by recording a positive pay transaction. In the Prepare electronic payments window select both the reversal and the positive pay then click on Bank file. Click on Cancel in the Save as window, you don't need to save the bank file. As the payment amount is $0.00 this will just clear those 2 transactions from the Prepare electronic payments window.
3. deduct the repayment from future pays: Fixing a payroll overpayment or underpayment

Let me know how you go with this.

 

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.