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ABN changed + STP Reporting issue

toddandrh

We have a client who changed its' entity structure during the financial year.

All STP reporting has been going to the old ABN.

I have read some of the posts on here about finalising the End of Year, and the submitting for the new ABN.

My problem is, the changed happened several months ago. The STP EOY figures are a combination of old and new ABN pay events, but all lodged under the old ABN.

I clearly can't finalise, as part of the figures would be reported under the incorrect ABN.

However, I also can't see a way of modifying the figures to reflect the split.

The same MYOB file was used, so there is no option of using the one for the old file.

Would it work if I edited the Payroll Details tab for each employee for the YTD figures at the end of the old ABN, lodged zero dollar pay reports for these, and then zeroed those figures as suggested in the support notes, for the new ABN?

Any help would be appreciated.

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Accepted answers

Shella_A

Hi @toddandrh,

I appreciate your reaching out. If you have processed pay runs that were recorded under the new ABN and it's not finalized yet, then you will need to do the following steps before you begin the process: make sure to take a backup copy of your file.

MYOB Business:

Save a copy of the payroll activity report for all employees for 3 different periods (make sure to expand the report so it shows the total amount per pay item).
Financial YTD (report 1): for record-keeping
From the start of FY to the last date, old ABN was used (report 2).
The first date, a new ABN, was used for the current date (report 3).
You will need to edit the pay history so the year-to-date amounts reflect what was meant to be reported under the old ABN (report 2).
Change the ABN back to the old ABN if it is different.
Process a $0 pay run/update event for all employees.
Finalize employees in PRC
Replace the old ABN with a new ABN.
Re-register STP with the new ABN.
Edit the pay history so the year-to-date amounts reflect what was meant to be reported under the new ABN (report 3).
Remove finalization in the PRC.
Process a $0 pay run/update event for all employees.

Please note the date when your company moved under a new ABN and whether any pay runs were done after that date (and if so, which ABN was in the file when you did them). The payroll activity and register reports will no longer match when the ABN is changed mid-year. Therefore, it’s important to get copies of the reports and/or take backups before following the process above.

Feel free to reach out if you need further assistance.

If my response has answered your inquiry, please click "Accept as Solution" to help other users find this information.

Kind regards,

Shella

All comments

Le_Trinh

Hi Shella,

I'm lucky to find your post here as now I'm having the same issue

Our entity is restructuring and a new ABN will be used starting 31/10/2025, I want to keep using the same company file, so I imagine the period from 01/07/25- 31/10/2025, payroll will be under the old ABN, and from 1/11/2025 payroll will be under the new ABN. I will follow your steps above

My concern now is: I was told that a company file has its own software ID# linked with its ABN to report to the ATO. So if we change the ABN to a new ABN on the same company file, would I be able to report payroll from 1/11/2025 under the new ABN with the same software ID#? would I be able to register for STP under the new ABN using the same company file and ID#?

Hope you can help me out

Najjie

Thankyou Princess!

Princess_R

Hi @Najjie,

You're totally on the right track! To make sure the Year-to-Date (YTD) amounts only show what was processed under the new ABN, just edit the pay history. Once you've updated the YTD amounts, simply run an update event. More details about what happens if you’ve changed your ABN can be found on this link.

Cheers,

Princess

Najjie

Hi all,

I have a similar issue also.

Reported 3 months under old ABN, converted to new ABN and ran rest of year under new ABN.

On my own personal income tax I can see entries for both the old ABN and the new ABN. However the new ABN also contains the whole year (ie the old ABN as well).

The old ABN: has been finalised Tax Ready. So that part is ok.

The new ABN: So from here, is it just a matter of editing the pay history so that the YTD amounts reflect what was only processed under the new ABN, then running an update event?

I will take copies of all reports beforehand

Thankyou!

Najjie

EmmaT

Hi MYOB,

Our ABN has not changed, but the STP reporting BRANCH has.

When we changed the Branch number in ATO settings, and filed new pay events, it now reports TWO incomes for each employee to the ATO - which is incorrect. Do we fix this the same way above?

But we can't 'finalise' under the ABN, as we are still using that ABN for ongoing payroll...

Please advise,

Thankyou

Princess_R

Hi @SueanneJean,

Sure thing! You can follow the steps Shella mentioned. But since you've already finalised the new ABN, you'll need to unfinalise it first. Then, you can edit the pay history and run a $0 pay run for each employee under the old ABN. This can be a bit tricky, so it's a good idea to check with your accountant to make sure your tax reporting is accurate. And don't forget to back up your file before making any changes.

Cheers,

Princess

SueanneJean

Hi @Shella_A

I am having the same issue; however, I have finalised the payroll for the year under my clients new ABN.

The first 3.5 months payroll was paid for the new ABN but filed with the old business's ABN still in MYOB. Then we changed the ABN in October, and everything was filed from that point under new ABN.

Employees Income Statements are now showing income and PAYGW amounts from both ABN's (3.5 mths of pays for old one and the full year for new ABN). The amounts showing under old ABN are included in the full year of amounts under new ABN.

The new ABN. was active for the full financial year.

The Income Statement line for old ABN. is showing as NOT FINAL.

Can you please advise if I should follow the above steps or something different due to the fact I have already finalised STP for year.

toddandrh

Hi Shella,

Thank you for your reply.

That sounds like what I was planning to do, but more concisely laid out.

Thank you for confirming.

Shella_A

Hi @toddandrh,

MYOB Business:

Save a copy of the payroll activity report for all employees for 3 different periods (make sure to expand the report so it shows the total amount per pay item).
Financial YTD (report 1): for record-keeping
From the start of FY to the last date, old ABN was used (report 2).
The first date, a new ABN, was used for the current date (report 3).
You will need to edit the pay history so the year-to-date amounts reflect what was meant to be reported under the old ABN (report 2).
Change the ABN back to the old ABN if it is different.
Process a $0 pay run/update event for all employees.
Finalize employees in PRC
Replace the old ABN with a new ABN.
Re-register STP with the new ABN.
Edit the pay history so the year-to-date amounts reflect what was meant to be reported under the new ABN (report 3).
Remove finalization in the PRC.
Process a $0 pay run/update event for all employees.

Feel free to reach out if you need further assistance.

If my response has answered your inquiry, please click "Accept as Solution" to help other users find this information.

Kind regards,

Shella